Roles
Purpose: Use the Roles screen to work with user roles that control:
- a retailer user’s access to screens and actions in Order Broker
- a vendor user’s access to screens in the Vendor Portal (available if Use Vendor Portal is selected at the Tenant screen)
Admin user: An admin user has authority to all screens and does not need role assignment.
Making roles more or less specific: You can assign each user to one or more roles; for example, you can set up one role to control access to products and another role to control access to order inquiry, and assign a user to both of these roles if needed. You can also set up a single role to control authority to all systems-related options so that you can assign all authority to administrative users more easily.
Note:
The ability of a retailer user to generate specific reports is not controlled by role. For example, if a retailer user has authority to generate reports, but does not have authority to drop ship options, the user can still generate drop ship reports.How to display this screen: Select Roles from the Systems Menu. The landing page does not have a shortcut to this screen.
Note:
Only users with Roles authority can display this screen. See the Role Wizard for more information.Options at this screen
Option | Procedure |
---|---|
create a new role |
|
search for a role |
Use any combination of the fields at the top of the screen and click Search to restrict the search results to matching roles:
Case: The Role Name is case-sensitive for searching; for example, an entry of vend does not match a role name of Vendor Admin. |
select a role for review |
Click the role to open the Browse Role window. This window displays the authority provided by the role, and any assigned users. |
select a role for maintenance |
Click the edit icon () to advance to the Role Wizard, where you can review or update the role. |
delete a role |
Select the delete icon () next to a role to delete the role from Order Broker. Note: You can delete a role even if it is assigned to one or more users. When you delete a role, the role is removed from any assigned users. |
Fields at this screen
Field | Description |
---|---|
Search/new fields: | |
Role Type |
Role types are:
|
Role Name |
The name of a role. Role names can be 1 to 40 positions in length and must be unique in Order Broker. The name can include special characters and spaces. To search for a role, enter a full or partial role name and click Search to display roles that start with or match your entry. Case-sensitive for searching; for example, an entry of vend does not match a role name of Vendor Admin. |
Results fields: | |
Role Name |
The name of a role. Role names can be 1 to 40 positions in length and must be unique in Order Broker. The name can include special characters and spaces. |
Role Type |
Role types are:
|
Edit |
Select the edit icon () next to a role to advance to the Role Wizard. |
Delete |
Select the delete icon () next to a role to delete the role from Order Broker. This option is available even if the role is assigned to one or more users. When you delete a role, the role is removed from any assigned users. |
Delivered roles
Delivered retailer user roles: The following retailer roles are delivered with Order Broker:
- System Administration: Includes authority to all available menu options.
- System Configuration: Includes authority to:
- Orders (Inquiry): All authority included.
- Products: All authority included.
- Locations: All authority included.
- Reports: All authority included.
- Authority to Systems options is not included.
- Order Maintenance: Includes authority to the Orders menu, including the ability to update an order. Also, includes authority to run and view all reports.
- Order Inquiry: Includes authority to the Orders menu, but without the ability to update an order. Also, includes authority to run and view all reports.
- Drop Ship Coordinator: Includes authority to:
- Orders: Purchase Order Inquiry, Invoice Inquiry, and Invoice Maintenance.
- Products: Products. Additional Products authority (Probable Quantity Location, Probable Quantity Rules, Probability Location, and Probability Rules) is not delivered.
- Locations: Organizations and Preferences > Organizations and Preferences, Brands, and Vendors.
- Reports: Run, View, and Schedule Reports.
- Systems: Vendor User Profiles, Boxes, and Carriers.
Delivered vendor user role: The Vendor Admin user role includes all possible authority to the screens in the Vendor Portal. Delivered with Order Broker.