Report Purging

Report outputs may be deleted individually by the user who scheduled the report, or by reporting administrators.

To avoid relying on users deleting their reports when no longer required, and in order to not store reports longer than necessary, an automated purging facility is available.

The purging of reports takes place automatically, with the retention period being controlled by the Number of days to keep Reports system parameter. The initial default is 90 days; the maximum is 365 days; if not set, no purging takes place. The parameter may be configured by users with the Oracle Authorized Administrator authority profile. If the parameter is changed, a message is shown, warning that changing the number of days that reports are retained may result in existing reports becoming due for purging.

If enabled, two daily batch jobs run on a regular schedule:

• To check for reports that, based on the last update date, are due to be purged in the next 5 days. An email (the template is REPORTPURGE) is sent to the user who scheduled the report, warning that the report will be deleted within the next 5 days.

• To delete reports that have reached the deadline for being deleted (that is x days after their creation date, where x is the system parameter).

Note:

The outputs of reports and data extract are eligible for automated purging, however the outputs of KPIs are excluded from the purge facility. They must be manually deleted when no longer required.