Create Event

You can schedule portal events and personal events. When you schedule a personal event, the details are pushed to your Microsoft Exchange calendar.

To schedule an event:

1. In the Title field, enter a brief descriptive title for the event.

   For example, Project Update.

2. In the Location field, enter the location of the event.

   For example, Conference Room 5.

3. From the Calendar drop-down list, select the calendar in which you want to create the event.

   Note:

   The Calendar drop-down list is available only when the calendar overlay feature is enabled and at least one other calendar is displayed.

   The Calendar drop-down list is not available for events created from the Events page (where calendar overlaying is not available).

4. Select All Day Event to block out the entire day for the event.

   All day events can span multiple days. In Day and Week view mode, all day events are displayed in a separate area at the top of the calendar. In Month view, all day events are displayed surrounded by a block of color.

5. In the Start Time field enter a date and time to start the event.

   Tip:

   You can click the Select Date and Time icon and select a start time from the Date and Time Picker, if you prefer.

   For all day events, you specify the date only.

6. In the End Time field enter a date and time to finish the event.

   Tip:

   You can click the Select Date and Time icon and select an end time from the Date and Time Picker, if you prefer.

   For all day events, you specify the date only.

7. (Optional) From the Priority drop-down list, select a priority for the event: Highest, High, Normal, Low, or Lowest.

   The priority of an event determines where it appears when events conflict. An event with Highest priority is displayed first. The event priority is also displayed in the event popup window when a user hovers the mouse over the event.

8. (Optional) If your portal manager set up event categories, from the Category drop-down list, you can select a category to classify this event.

   Categories are useful for creating distinct groups of events, organized according to their general purpose.

   The event category is displayed in the event popup window when a user hovers the mouse over the event. Events in different categories can be displayed in different colors if the portal manager used colors to specify categories.

   You can also filter a calendar to display events belonging to a specific category.

   Note:

   The Category drop-down list is available only for portal events.

9. Optional: In the Details field, enter any additional details you want to include, up to a maximum of 4000 characters.

   For example, you might want to describe the purpose of the meeting, provide a brief agenda, or indicate if attendees need to prepare anything for the meeting.

   Note:

   The details that you enter here are available only when editing the event; they do not display in the event popup window when users hover over the event. You should not assume that all users will read these details. Important details about the meeting should be communicated in a different way, for example, through the meeting notification email.

10. Optional: Select Private if you do not want other users to be able to view your personal events.

    If events are included on a page in the portal that you have made available to other users, then those users are not able to see the event.

    Note:

    The Private check box is available only for personal events.

11. Click Create to add the event to the calendar.