Coding an item and propagating the value

Use this procedure to code a single verbatim and propagate the code value to other matching verbatims using Search mode. Alternatively, click the Browse () icon from the coding browser to examine the target coding dictionary from level to level, and select the relevant term.

You access coding requests from the Coding Requests or Approvals page.

Click the Verbatim link for a request.
The Coding Browser dialog box appears in Search mode. The dictionary elements that appear are configured for the coding definition in use. For a description of the fields on this page, see Coding Browser dialog box.
In the Search for field, enter the text to code.
In the In field field, select the hierarchy level of the dictionary to search.
For the application to return more than 200 matched terms, select Return All Matches.
If this option is unavailable, contact your administrator.
Start the search.
- To run a search for matches for the text entered in the Search for field, click the Starts With or Contains button, or select Contains whole words.
- To run the autocode algorithm for the request, click the Auto button.
  To ignore the step in the algorithm that searches previous code values that were marked as auto-suggestions, select Exclude Auto Suggestion step.
Dictionary entries that match the search criteria appear in the display area.
To prevent the Central Coding application from using the code value you accept for new requests with the same verbatim, dictionary, coding definition, and context information, deselect Use as Auto Suggestion.
To display additional Medicinal Product information for the verbatim when coding using the WHO-DD dictionary type, select the link in the Drug Code or Trade Name column.
Click the Accept link for a code value.
If the verbatim was previously coded, the Recode Reason dialog box appears.
1. In the Reason field, specify a reason for recoding the verbatim.
2. To indicate the reason should not appear as a note attached to the coding request, deselect Add as notes.
3. Click Accept.
The application propagates the selected code value to other uncoded requests with the same verbatim, coding definition, and context information.