Delete a field

Note: This option is available for custom fields only.

·        If you are not a superuser, you can delete a field only if no values are present for that field in any existing topics or work teams. To prevent a field from appearing for the topics feature, you can assign an access level of -- (Hidden) to the field for all topic states, all action states, or all attachment types.

·        If you are a superuser, you can delete a field for which a value is present in an existing topic. A warning message informs you that for 21 CFR Part 11 compliance, you must print each topic for the topic workflow configuration, and export tables from the Oracle account for the topic workflow configuration. For a complete list of topic and topic workflow configuration tables, see Delete a Topic Workflow Configuration.

1.         In the left navigation pane, click the Settings icon ().

2.         In the Configure System section, click Manage Topic Workflow Configurations.

3.         Click the Row Action menu () for a configuration, and then click Manage Fields.

4.         Click the Row Action menu () for a field, and then click Delete.

Note: If the field is referenced in any Topic Field Modified or Action Field Modified email notification rules, you must edit the notification rule before the field is deleted. A dialog box appears with a list of the relevant notification rules.

Or, if you attempt to delete the field which is referenced in existing topic templates, the application prompts you to first remove the field value from the topic templates, and then delete the field.