Select attachments to include information about a topic in a PDF or ZIP file

When you create a Portable Document Format (.pdf) file or a compressed .zip file (which contains a .pdf file) for a topic, you select the attachments to include (if any) and then you select additional content for the included items. The resulting .pdf file contains a section for information about the topic, followed by additional sections for information about each selected attachment.

1.         In the left navigation pane, click Topic Management ().

2.         Click the Row Action menu () for the topic, and then click Create PDF or Create ZIP.

The Select Attachments page appears and lists all topic attachments followed by the action attachments for each topic action.

Note: If the topic does not have any attachments, or you do not wish to include attachments in the .pdf, click Next.

3.         From the Available list, choose one or more attachments to include in the .pdf file.

A.        To include all attachments, click .

B.        To select an attachment, in the Available list, click the attachment to highlight it, and then click . The attachment appears in the Selected list. You can also:

·        Highlight multiple non-contiguous attachments. Hold down the Ctrl key while clicking each attachment. Click .

·        Highlight multiple contiguous attachments. Click an attachment, hold down the Shift key, and click another attachment. Attachments between and including those attachments are highlighted. Click .

·        Remove the highlighting from an attachment. Hold down the Ctrl key while clicking the selected attachment.

4.         To move attachments back and forth between the list of available attachments and the list of selected attachments, you can double-click a highlighted attachment or use the arrow keys as follows:

5.         When you are satisfied with the selected attachments, click Next.

The Select Attributes dialog box appears. Continue with Selecting content attributes for a topic PDF or ZIP file.