Veterans' Employment and Training Service Reporting

The US Department of Labor's Veterans' Employment and Training Service (VETS) requires federal contractors and subcontractors to report on the veterans in their employment.

The flow creates an output file suitable for electronic filing. To generate this report:

From My Client Groups, click Payroll.
Select your US legislative data group (LDG).
Search for and select VETS-4212 Establishment Electronic Report.

Eligibility and Schedule

If you're a nonexempt federal contractor or subcontractor, with contracts of $100,000 or more, you must generate and submit this report. The report is due annually between August 1 and September 30.

Reporting Locations and Reporting Proxies

HR reports such as VETS-4212 and EEO-1 use HR Reporting Location to group HR locations. Each location represents the physical plant, office, job site, or work center that the employees are assigned to. You identify each location by the location address.

Use a proxy to group reporting locations if you want the headcount of multiple physical locations to be included in a single report entry.

In the Locations task, set the following values in the United States EEO and Veteran Reporting Information section.

Field name	What this is for
HR Reporting Location	Set to Yes to use this location as a reporting location for US HR reporting.
HR Reporting Proxy	If you set HR Reporting Location to No, use this field to select the locations' reporting proxy. The list provides the HR reporting location names. The location's headcount is included in the selected proxy location's report.

Headquarters Establishment, Reporting Name, and Parent Company Name

You can define of a variety of HR-related identifiers to aid you in properly configuring your organization for US HR reporting.

Field name	What this is for
Headquarters Establishment	Identifies the headquarters location of your tax reporting unit (TRU). Select the headquarters from the list of HR reporting locations. You set this value in EEO and VETS Reporting Rules on the Manage Legal Reporting Unit HCM Information task.
Reporting Name	Identifies a TRU's reporting location for VETS-4212 reporting. The value you enter appears as the Name of Hiring Location on Field 16 of the VETS-4212 report. Set this value in VETS Reporting Rules on the Manage Legal Entity HCM Information task.
Parent Company	The EEO and VETS reports use this field to identify the legal employer of the parent company. To identify the legal employer of the parent company, use the Manage Legal Entity HCM Information task. This value automatically applies to all subordinate TRUs. To identify the parent company of the TRU, use the Manage Legal Reporting Unit HCM Information task. This value overrides any value you set at the legal employer level. If there isn't a value in this field, then the report uses the TRU's federal EIN name as the parent company name.

Field name

What this is for

Headquarters Establishment

Identifies the headquarters location of your tax reporting unit (TRU). Select the headquarters from the list of HR reporting locations.

You set this value in EEO and VETS Reporting Rules on the Manage Legal Reporting Unit HCM Information task.

Reporting Name

Identifies a TRU's reporting location for VETS-4212 reporting. The value you enter appears as the Name of Hiring Location on Field 16 of the VETS-4212 report.

Set this value in VETS Reporting Rules on the Manage Legal Entity HCM Information task.

Parent Company

The EEO and VETS reports use this field to identify the legal employer of the parent company.

To identify the legal employer of the parent company, use the Manage Legal Entity HCM Information task. This value automatically applies to all subordinate TRUs.

To identify the parent company of the TRU, use the Manage Legal Reporting Unit HCM Information task. This value overrides any value you set at the legal employer level. If there isn't a value in this field, then the report uses the TRU's federal EIN name as the parent company name.

Single and Multiple Establishments

The VETS-4212 Report categorizes your organization's employment info based on the number of reporting locations you have.

Field name	What this is for
Single Establishment	An organization that has employees working at only one location is considered a single establishment and is required to file as a single establishment employer. You can configure your organization so that multiple physical locations close to each other can be considered a single establishment. For example, when you have multiple buildings on a single campus. To do this, use the Locations task to configure an HR reporting proxy.
Multiple Establishment	If an organization has employees working in multiple reporting locations, you must file as a multiple establishment.

Field name

What this is for

Single Establishment

An organization that has employees working at only one location is considered a single establishment and is required to file as a single establishment employer.

You can configure your organization so that multiple physical locations close to each other can be considered a single establishment. For example, when you have multiple buildings on a single campus. To do this, use the Locations task to configure an HR reporting proxy.

Multiple Establishment

If an organization has employees working in multiple reporting locations, you must file as a multiple establishment.

Define a legal employer as a single or multiple establishment through Establishment Employer Type. Use the Manage Legal Entity HCM Information task to set this at the legal employer level. The value you set applies to all subordinate TRUs. You can override this value for individual TRUs through the same field on the Manage Legal Reporting Unit HCM Information task.

Parent and Child Legal Employers

Parent legal employers represent themselves and all assigned child legal employers in the US HR reports. The EEO-1 and VETS-4212 report processes use Parent Legal Employer and Proxy Legal Employer to group legal employers for reporting. Group legal employers if you want to include the child legal employer's headcount in the parent legal employer's report.

Field name	What this is for
Parent Legal Employer	Set to Yes to designate the legal employer is a parent. When set to No, the legal employer is a child and must be assigned a parent proxy.
Proxy Legal Employer	If you set Parent Legal Employer to No, this field automatically populates with a list of parent legal employers. Select a parent legal employer from the list. The legal employer's headcount is included in the selected parent legal employer's report.

Define a legal employer as a parent or child through the Manage Legal Entity HCM Information task. If you identify more than one legal employer as a parent legal employer, you must generate a separate VETS-4212 and EEO-1 report for each one.