Configure Calculation Cards for Year-End Tax Forms
Use the Calculation Cards task to specify the required info about the following employee cards.
Calculation card |
What you need to do |
---|---|
Tax Withholding Card |
Identify eligible people as statutory employees. |
Reporting Information Card |
Make sure you have properly configured the applicable calculation components.
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For further info, see the following sections.
Tax Withholding Card
For statutory employees, set the following value on their Tax Withholding cards.
Field name |
What it's for |
---|---|
Statutory Employee |
Identifies an independent contractor as an employee by statute. |
Reporting Information Card
The Reporting Information card provides additional info for employee-level state and federal reporting. Every card automatically gets the Federal calculation component when you create the card. The other components, you must define manually.
Before year-end, make sure you have configured these calculation components.
For further info, see Reporting Information Card for the US in the Help Center.
Third-Party Interfaces Calculation Component Details
This is a federal-level calculation component detail on the Reporting Information component.
It's provided by default when you create the card. ADP uses these values.
Field name |
What it does |
---|---|
ADP Special Processing Required |
Indicates whether the employee's W-2 should be excluded from main population printing. The default is No. Note:
Setting this value is required only if you're selecting Yes. |
ADP Special Sort Code |
Provides additional data for sort options G and E in the ADP client maintenance system. |
Reporting Information Calculation Component Details
This is a federal-level calculation component detail on the Reporting Information component.
It's provided by default when you create the card. Make sure you set this value, if appropriate.
Field name |
What it does |
---|---|
Eligible for Retirement Plan |
Employee eligibility for employer-sponsored retirement plans is based on a combination of:
In some cases, you must manually select this value to Yes to ensure proper reporting on Form W-2. An employee is automatically marked as eligible for the retirement plan on Box 13 of their W-2 when any of the following balances has a value greater than $0.
For further info, see Make Employees Eligible for Retirement Plans in the Help Center. |
Regional Tax Information Calculation Component
This is a regional-level calculation component.
You must create this calculation component before you can set this value.
Field name |
What it does |
---|---|
Part-Year Resident |
Use this field to identify if an employee is a part-year resident of New York City. Selecting Yes ensures the year-end archive flow populates the actual wages earned in Box 18 on the person's W-2. Selecting No populates the wages from Box 1 on the W-2 in Box 18. Note:
New York City requires wages for full-year residents to be reported as federal wages from Box 1 on the W-2. Part-year resident wages must be actual wages during the period they were residents of New York City. |