1. Accounts Payable Implementation Guide
  2. Understanding the Batch Voucher Process

Understanding the Batch Voucher Process

After your custom program loads the transaction information into the Voucher Transaction - Batch Upload (F0411Z1) and Journal Entry Transactions - Batch File (F0911Z1) tables, run the Batch Voucher Processor Report program (R04110ZA). Running this program processes the information in the F0411Z1 and F0911Z1 tables and loads it into the Accounts Payable Ledger (F0411) and Account Ledger (F0911) tables.

The Inbound AP Claim program (R04110ZB) also creates records in the Voucher Transactions - Batch Upload table (F0411Z1) and the Journal Entries Transactions - Batch table (F0911Z1). You run the Inbound AP Claim program if your JD Edwards EnterpriseOne system is integrated with the Oracle Demantra Predictive Trade Planning software.

You can submit your vouchers for processing in proof or final mode.

In proof mode, the system:

  • Verifies the data, produces a report that shows the number of incorrect transactions, and creates workflow messages.

    Processing in proof mode does not affect your ledgers.

  • Enables you to correct errors from the workflow message before you process the batch vouchers in final mode.

In final mode, the system:

  • Creates vouchers in the Accounts Payable Ledger table (F0411) and associated journal entries in the Account Ledger table (F0911).

  • Creates payments in the Accounts Payable - Matching Document (F0413) and Accounts Payable Matching Document Detail (F0414) tables if you supply a payment number and date.

  • Creates Advanced Cost Accounting information in the Account Ledger table (F0911).

    The system does this only if the Activate Cost Objects flag in the Cost Management Constants table (F1609) is turned on and if a voucher contains cost management information.

  • Assigns document and batch numbers if you don't enter them in the Voucher Transactions - Batch Upload table (F0411Z1).

    The system uses next numbers to automatically assign document and batch numbers during final processing. It is recommended that you use next numbers.

  • Supplies information for the fields that you leave blank.

  • Produces a report that shows the number of correct and incorrect transactions.

  • Creates workflow messages.

  • Purges vouchers that have been processed (if you set this processing option appropriately).

Any additional information that is necessary for a completed transaction is loaded from other sources or calculated from existing information. For example:

  • The document number originates from the Next Number Revisions program (P0002).

  • The fiscal year and period are calculated from the GL date and Companies program (P0010).

  • The F0911 table explanation comes from the supplier's alpha name from the supplier number.

  • The F0911 table company number is assigned based on the business unit from the first line of distribution.

Use the processing options to determine data selection. You cannot use any other data selection.

Two program versions in the system are for Payroll processing only. They are versions ZJDE0003 and ZJDE0004.