Understanding Outbound Receiving Advice (861/IFTMAN)

Receiving Advice (861/IFTMAN) is a document representing customer confirmation to the supplier that they have received the order, or parts of the order. This document includes the condition of the items that the customer has received along with the customer's acceptance or rejection of those items.

Run the EDI Receiving Advice Extraction program (R47072) from the Receiving Advice Purchasing menu to report the receipt of goods or services and to report any quantities that are rejected or in question. Depending upon the warehousing environment, the transaction is inbound to sales or purchasing and outbound from purchasing.

In a nonconsignment warehouse environment, you usually send the receiving advice after you record the receipt of goods. The EDI Receiving Advice Extraction report conveys to the vendor which items you accepted and which items you rejected. The receiver of the advice then updates their customer sales order with the information before issuing an invoice.

You can also use EDI Receiving Advice Extraction from the Receiving Advice Purchasing menu to determine which receipts have been added to the PO Receiver since the last extraction of transaction records. To complete this action, use the Date Updates or Date Received field on the Data Selection form.

The EDI Receiving Advice Extraction program extracts records from the Procurement application tables and creates Receiving Advice documents within the EDI Outbound Interface tables so that they can be sent to the trading partner.