Understanding the Creation of Timecards from Uploaded Information

After you review and revise uploaded timecard information, you can create timecards. You then include those timecards in the usual payroll cycle processing. When you create timecards from uploaded timecard information, the system verifies the information against constants tables in the JD Edwards EnterpriseOne Payroll system.

When you create timecards, the system transfers the uploaded information from the F06116Z1 table to the F06116 table.

You must set up the processing options for Time Entry Batch Processor (R05116Z1I) to run this program in proof or final mode. When you run the program in proof mode, the system prints the Employee Transaction Update report and the Transaction Errors report without updating the F06116 table. Correct any errors before resetting the processing options to run the program in final mode.

When you run the program in final mode, the system:

• Uses next numbers to assign batch numbers and transaction numbers for each timecard.

• Creates and prints the Employee Transaction Update report and the Transaction Errors report.

• Marks transactions as processed.

• Supplies any applicable default values in the optional timecard fields.

If no errors appear on the Transaction Errors report, the system creates timecards in the F06116 table. If errors occur, the system does not create timecards; instead, it sends an error message to the person that you specify in the processing options. You should correct the errors and run the batch again.

Timecards with contract-specific labor categories in the F0611Z1 workfile are edited and updated in the F06116 table.

See JD Edwards EnterpriseOne Applications Human Capital Management Fundamentals Implementation Guide.

You can specify in the processing options that the system automatically purge the records from the F06116Z1 table when the batch runs successfully.

You cannot use the Time Entry Batch Revisions form to revise processed batches. If you find an error in processed batches, you must make revisions on individual time entry forms.

After you create timecards, you should purge the processed batches if the processing options for the Time Entry Batch Processor program (R05116Z1I) are not set up to do so automatically. Purging batches conserves disk space and makes locating unprocessed batches easier. When you purge processed batches, the system removes records from the F06116Z1 table.