Understanding Order Approval and Rejection
You must approve an order to authorize the purchase of items and services. After you approve all detail lines on an order, the system processes the order. You can reject detail lines on an order if you do not want the system to process the order. You can also provide explanations for rejecting detail lines.
If you enter the final approval for an order or if you reject an order, the system sends a message to the originator of the order. The originator can amend a rejected order, in which case the system resubmits the order to you for approval. You can identify an amended detail line by the carat (>) that appears next to the line.
You can use several methods to provide explanations for rejections. You can:
Define up to eight different categories that represent a specific rejection explanation.
Enter a brief remark for the entire order.
Enter a brief remark for each detail line.
Enter unlimited text for the order.
Enter unlimited text for a detail line.
If you are a budget approver, you must approve and release orders that are on budget hold using the Approval Review program (P43081) before the system can further process the orders.
Once the budget approver has approved the order, it is sent to the approver directly above the budget approver on the approval route, regardless of the purchase order amount.
(Release 9.2 Update) When a purchase order is awaiting approval the system sends a notification mail to the approver with a link to the Approval Review program (P43081). The version of the P43081 program is specified in the Versions tab of the Purchase Order Entry program (P4310). The approver can approve or reject the order using the P43081 program.
The system sends a notification mail to the originator with a link to the Approval Review program (P43081) using the version of the P4310 program specified in the Versions tab of the Approval Review program (P43081), stating whether the order has been approved or rejected.