Entering an Interim Payment
Access the Interim Entry form.
If you have selected the Advanced Contract Billing Used check box in the Service Billing Constants program (P48091), the system displays the Contract Labor Category field on the Interim Entry form.
To enter an interim payment:
Complete these fields:
Employee Number
Interim Payment Code
Gross Up Net Pay Amount
Payment Date
Payment Number
Select one of these options:
Computer
Manual
Complete these fields on the Gross Up tab to create an interim for a gross-up payment:
Gross Up Pay Type
Federal Withholding Tax Rate
State Withholding Tax Rate
Note: The remaining tabs on the Interim Entry form are disabled during the entry of a gross-up interim payment.Complete any of these fields on the Payment Overrides tab to override payment information:
Tax Factor
DBA Factor (deductions, benefits, and accruals factor)
G/L Bank Account (general ledger bank account)
Home Company / Home Business Unit
Pay Cycle Bypass Count
Benefit Cycle Bypass Count
Select the Do not calculate DBAs option to prevent all DBAs from calculating for this interim payment.
Select the Override Auto Deposit Instructions option to create a check for this interim, regardless of the employee's automatic deposit instructions. (Release 9.2 Update) Values are:
Y: Yes, override auto-deposit instructions. Use this code for regular payment processing.
N: No, do not override auto-deposit instructions.
P: Override auto-deposit instructions during interim payment processing.
R: Pay using the remainder account.
Note: If you override the automatic deposit instructions at the interim ID level, this option is disabled.Complete these fields on the Timecard Selection tab to include existing timecards in the interim payment:
From Date
Thru Date
Pay Cycle Group Code
Home Business Unit
Home Company
Select one of these options:
Load existing timecards to grid.
Unload existing timecards from grid.
Load only pay in advance timecards to grid.
Note: The system includes all timecards on the Interim Entry form in the interim payment calculations.Go to step 11 if you are not creating an adjustment interim.
Access the Work With Tax Overrides form, complete these fields, click OK, and then go to step 15 if you are creating an adjustment interim.
Work Tax Area
T (tax type)
Current Tax Amount
Gross Pay
Excess Gross
Excludable Gross
Note:The system calculates the amount in the Taxable Gross field, based on the values that you enter in the other fields on this form. The formula that the system uses is Taxable Gross = Gross Pay − (Excess Gross + Excludable Gross).
The system also automatically populates the Override Type field with F (flat override), which indicates that these tax amounts replace the tax that was computed from the tax table.
Complete these fields on the Employee Tax Information tab to override employee tax information for the interim payment:
Work Tax Area
Resident Tax Area
School District Code
Work Tax Area Source
Residency Status
Source of SUI/SDI Reporting (source of state unemployment insurance/state disability insurance reporting)
DOB (date of birth)
EIC Status (earned income credit status)
Tax Method
Federal
Work
Resident
Local
Note: This tab is disabled if you are processing interim payments using the batch method. The method of processing is determined by the processing options for the Work With Interims Workbench (P07210I).Complete the steps for entering country-specific tax overrides for interim payments, to override tax exemption and credit information for the interim payment, and to complete the remaining steps of this task.
Complete the time entry grid that appears on the Interim Entry form to enter new timecard records for the interim payment.
Click the Calculate Interim Details button at the bottom of the form and review the payment information and to calculate and view the interim payment calculations, and then click Close.
Note: This step is required only if you are entering a calculated advance interim payment. Also, this option is enabled only if you are processing interim payments using interactive processing. If you do not want to review the calculations when you enter the interim payment, you do not need to complete this step. You can change information on the Interim Entry form and click the Calculate Interim Details button as many times as necessary before you proceed to the next step.Click OK on the Interim Entry form.
- Interim Payment Code
Select a payment code from the available options.
To create a standard or manual interim payment, select Off Cycle.
To create an interim payment for a calculated advance, select Calculated Advance.
To create a net advance interim payment, select Net Advance.
To create an interim payment to adjust historical information, select Adjustment.
To create an individual gross up interim payment, select Gross Up.
- Computer
Select this option to perform the tax and earnings calculations, generate the payment on computer paper, and update the employee's payroll history.
- Manual
Select this option when you manually type or write an interim payment. The system records the manual calculations and updates the employee's payroll history.
- Gross Up Net Pay Amount
Enter the net pay amount. The system will calculate the gross pay from this amount.
- Payment Date
Enter the payment date.
Note: This field is automatically populated with the system date or with the date that the system calculates using the payment offset. You can override the payment date by entering a value in this field.- Payment Number
Enter the payment number. Complete this field if you are entering a manual payment.