Setting Up System Options

Access the HRM Foundation System Options form.

Employee History

Select this option to create employee history records when you enter or change employee information. The system can create employee history records for only that information that is stored in the Employee Master table (F060116). To specify the information for which you want to track history, use the Select Data Items for History Tracking program (P08041).

Employee history records are stored in the HR History table (F08042).

Position Control

Select this option to create records in the Position Activity table (F08111) when you enter or change position-related information for an employee. If you use this feature, you must also choose to track employee history.

If you select the Position Control option, select Position Control from the Form menu and complete the steps to set up position control options.

Employee Turnover

Select this option to create employee turnover records when you change employee information.

Turnover information consists of any records in the Employee Turnover Analysis table (F08045) with a change reason that is not blank.

Track by Effective Date

Use this option to indicate the date on which the system creates employee history and turnover records in relation to the date of the change. This field controls the dates that appear on history and turnover reports and review forms. It does not function as a suspense operation that allows you to enter a change now and update the history and turnover tables at a later time. When this field is activated, the system tracks both the effective date of a change and the date that the change was entered into the system.

If you select this option, the system uses the effective date of the change (data item EFTO) to track employee history and turnover.

If you do not select this option, the system uses the date on which you entered changes into the system instead of using the effective date of change.

If you use the effective date of the change, the system prompts you to enter an effective date each time you change any employee information for which you are tracking history or turnover.

If you use the effective date of the change, you must also track employee history, employee turnover, or both.

Employee Assignment Window

Select this option to have the system display the Employee Assignment window when an employee changes to a new job, position, or home business unit.

You use the Employee Assignment window to update requisition information for the requisitions affected by the change.

Display Salary (Annual/Effective)

Select this option if you want the system to display annual or effective salaries for employees.

An employee's annual salary is the number of hours per year that the employee works multiplied by the employee's hourly rate. The effective salary is the annual salary divided by pay frequency and then multiplied by periods to pay. For employees whose jobs are associated with a contract calendar, the system recalculates the effective salary if you enter a mid-calendar salary adjustment for the employee. After you enter a mid-calendar adjustment, the effective salary equals the salary that is to be paid to the employee from the time of the adjustment to the end of the contract.

You can set up the system to use the Pay Grade Step table as the source of employee pay rates. The pay rates in the Pay Grade Step table are based on the number of hours worked per year (hours per day times days per year) shown in the table.

When the employee's standard hours per year are different than the amount in the table, the employee's hours per year times the hourly rate shown in the table is the employee's effective salary.

When the table hours and employee hours are the same, the employee's effective and annual salaries are the same.

Automatically Add Requisition

Enter a 1 if you want the system to automatically create a requisition for the position when you terminate an employee.

Pay Range/Step Edit

Enter a value that specifies the edit level for the pay range minimum and maximum or pay grade step amount.

Values are:

Blank: No edit.

1: Issue a warning message if the change is out of range for the pay grade or the pay grade step amount. Processing is allowed to continue.

2: Issue a hard error if the change is out of range for the pay grade or the pay grade step amount. Processing stops and the system does not update any tables.

Maintain ESS Timecard History (maintain employee self-service timecard history)

Enter a value that indicates whether you want to maintain the history of all updates to the F06116Z2 table. Values are:

Blank: do not maintain the history of updates to the F06116Z2 table.

1:maintain the historical record of updates in the F06116Z2 table.