Subject Forms dataset
You can use the Subject Forms dataset in Oracle Clinical One Analytics to analyze and visualize data about forms associated to each subject.
Modes
Available in all 3 modes: Testing, Training, and Production
What type of data can I include in a custom report or visualization on subject forms?
With this dataset you can get valuable information, such as:
- How many incomplete forms are there for a specific site, visit, and subject
- What forms are available for source data verification (SDV) at a particular site (CRA)
- When you should schedule a site visit based on the amount of completed forms there are at a site (CRA)
- The percentage of forms with a status of Incomplete, Completed, Frozen, Source Data Verification Complete, Signed by country, site, subject, and visit
For information about permissions required to access this dataset, see About your access to Oracle Clinical One Analytics.
Browse descriptions of data elements included in this dataset:
- Study folder
- Site folder
- Country folder
- Subject folder
- Event folder
- Form (Required) folder
- Form Association folder
- Audit folder
- Aggregation folder
- Reference folder
Parent topic: Dataset descriptions
Study folder
This table describes the data elements included in the Study folder
Table 2-59 Data elements in the Study folder
Data element | Description |
---|---|
STUDY_MODE | Indicates the study mode used in the referencing data in a custom report, such as Testing, Training, or Active. |
STUDY_ID_NAME | A study ID as specified by the study manager when they created the study, such as a protocol acronym and protocol number. |
STUDY_TITLE | A protocol's title as specified by the study manager. |
STUDY_REFNAME | The STUDY_ID_NAME data element that is converted to uppercase and spaces are removed. This value never changes after created even if STUDY_ID_NAME changes. |
STUDY_PHASE | A study's phase as indicated by the study manager when they created the study. |
THERAPEUTIC_AREA | Indicates the therapeutic area as specified by the study manager when they created the study. |
BLINDING_TYPE | Indicates whether the study is an open-label type of study or a blinded study, as specified by the study manager when they created the study. |
STUDY_VERSION | Indicates the study version number of the referencing data in a custom report. |
Parent topic: Subject Forms dataset
Site folder
This table describes the data elements included in the Site folder.
Table 2-60 Data elements in the site folder
Data element | Description |
---|---|
ADD_SUBJECTS | Flag that enables or prevents site users from adding subjects at one or multiple sites. |
ADDRESS_CITY | A site's city as entered by the site manager when they created or last modified the site. |
ADDRESS_COUNTRY | A site's country as entered by the site manager when they created or last modified the site. The field display the country ISO code. |
ADDRESS_POSTALCODE | The Zip Postal Code associated with a site's address. |
ADDRESS_STATE_OR_PROV_OR_CNTY | A site's state, province, or county as entered by the site manager when they created or last modified the site. |
ADDRESS_STREET_1 | A site's first address as entered by the site manager when they created or last modified the site. |
ADDRESS_STREET_2 | A site's second address as entered by the site manager when they created or last modified the site. |
DEA_NUMBER | The DEA registration number. |
DISPENSE_TO_SUBJECTS | Flag that enables or prevents site users from dispensing kits, devices or performing dose changes for subjects at one or multiple sites. |
DRUG_DESTRUCTION_CAPABLE | Flag that defines if the kit type is destructible at the site or not. |
Email address of the site as entered by the site administrator when they created or last modified the site. | |
EXPIRATION | Indicates the expiration date of the DEA Registration Number as defined by a site manager. |
FAX | The contact fax number as entered by the site administrator when they created or last modified the site. |
INITIAL_SUBJECTS_COUNT | Number of initial subjects included in the SDV strategy. |
INITIAL_SUBJECTS_SDV_TYPE | Type of Source Data Verification: All Questions or Critical Questions. |
PHONE | The contact phone number as entered by the site manager when they created or last modified the site. |
PI_PREFIX | The principal investigator's prefix at the site. |
RANDOMIZE_SUBJECTS | Flag that enables or prevents site users from randomizing subjects at one or multiple sites. |
REMAINING_SUBJECTS_PERCENTAGE | Number of remaining subjects included in the SDV strategy. |
REMAINING_SUBJECTS_SDV_TYPE | Type of Source Data Verification: All Questions or Critical Questions. |
SCREEN_SUBJECTS | Flag that enables or prevents site users from screening subjects at one or multiple sites. |
SDV_GROUP_NAME | Name of the SDV Strategy, as entered by the study manager. |
SHIPPING_ADDRESS_1 | A site's first shipping address as entered by the site manager when they created or last modified the site. |
SHIPPING_ADDRESS_2 | A site's second shipping address as entered by the site manager when they created or last modified the site. |
SHIPPING_ATTENTION | Indicates the name of the person who will receive shipments at the site, as specified by a site manager. |
SHIPPING_CITY | City associated with the shipping address, as entered by the site manager when they created or last modified the site. |
SHIPPING_COUNTRY | Country associated with the shipping address, as entered by the site manager when they created or last modified the site. |
SHIPPING_EMAIL | Email address associated with the shipping address. |
SHIPPING_FAX | Fax number associated with the shipping address. |
SHIPPING_PHONE | Phone number associated with the shipping address. |
SHIPPING_STATE_OR_PROV_OR_CNTY | State, province, or county associated with the shipping address, as entered by the site manager when they created or last modified the site. |
SHIPPING_ZIP | Zip Postal Code associated with the shipping address. |
SITE_ID_NAME | Indicates the site ID as entered by a site manager when they created or last modified a site. |
SITE_STATUS | Indicates the status of a site whether it is New, Active, or Retired. |
SITE_STUDY_VERSION | The study version assigned to the site, as configured by a site manager. |
TIMEZONE | Indicates the time zone the site is currently placed on as specified by a site manager. |
INVESTIGATOR | A Principal Investigator's Full Name as listed when the site manager created the site. |
SITE_NAME | Indicates the site's name as entered by a site manager when they created or last modified a site. |
SITE_TYPE | Indicates the type of organization. |
Parent topic: Subject Forms dataset
Country folder
This table describes the data elements included in the Country folder.
Table 2-61 Data elements in the Country folder
Data element | Description |
---|---|
COUNTRY_NAME | Indicates a country's two-digit ISO code. |
Parent topic: Subject Forms dataset
Subject folder
This table describes the data elements included in the Subject folder.
Table 2-62 Data elements in the Subject folder
Data element | Description |
---|---|
SUBJECT_NUMBER | The number currently assigned to the subject in the system as identifier. |
SUBJECT_STATE | A subject's state. |
PREVIOUS_SUBJECT_NUMBER | When a subject number change is applied, this field holds the number that was assigned to the subject before the change. |
Parent topic: Subject Forms dataset
Event folder
This table describes the data elements included in the event folder.
Table 2-63 Data elements in the event folder
Data element | Description |
---|---|
EVENT_TITLE | The event's title, defined by the user when an event is created. |
EVENT_REFNAME |
The event's reference name. Displays a capitalized version of the (user entered) EVENT_TITLE with blank spaces removed. Oracle Clinical One Analytics generates this value, which is not displayed in the Oracle Clinical One Platform user interface. Note: This value does not change if the associated EVENT_TITLE is updated in a subsequent Study Version. |
EVENT_ID_NAME | The event's id as in Oracle Clinical One Platform. |
VISIT_IS_REQUIRED | Indicates whether or not a visit is required. |
IS_SCHEDULED_VISIT | Indicates whether the visit is scheduled or not. |
SCHEDULED_FROM_EVENT_NAME |
Displays the EVENT_TITLE (visit title) of the Scheduled From
visit as defined in the Visit Schedule.
Note: If a visit is not scheduled or it is the first visit in the schedule, then this element is populated with the visit’s own title. For example, Screening Visit is displayed for the Screening Visit, as it is the first visit in the schedule. |
VISIT_STATUS | Indicates a visit's status in the system.
Future visits are included with the status of 'SCHEDULED'. Dynamic and cycle visits will not be included until an event happens that causes their creation on the subject's schedule. |
VISIT_START_DATE | Date stamp of a visit's start date. |
VISIT_TYPE | Displays the type of visit: Screening, Randomization, Dispensation, Non-Dispensation, Optional, Withdrawal or Study Completion. |
EVENT_TYPE | Displays the type of event:
|
PROJECTED_VISIT_START_DATE | Date when the next scheduled dispensation should start in the study. |
PROJECTED_VISIT_END_DATE | Date when the next scheduled dispensation should end in the study. |
PROJECTED_VISIT_DATE | Date when the next scheduled dispensation should take place in the study. |
DELAY_DAYS | The number of days between the prior scheduled visit. |
DELAY_HOURS | The number of hours between the prior scheduled visit (in addition to the DELAY_DAYS field). |
VISIT_WINDOW_BEFORE_DAYS | Indicates how many days before the scheduled date and time the visit can occur, as entered by a study designer. |
VISIT_WINDOW_BEFORE_HOURS | Indicates how many hours before the scheduled date and time the visit can occur, as entered by a study designer. |
VISIT_WINDOW_AFTER_DAYS | Indicates how many days after the scheduled date and time the visit can occur. |
VISIT_WINDOW_AFTER_HOURS | Indicates how many hours after the scheduled date and time the visit can occur. |
EVENT_INSTANCE_NUM | Indicates the unscheduled visit instance number as designed by the study designer. |
VISIT_ORDER | The order in which subject visits occur, as configured in the study design. |
SCHEDULED_FROM_EVENT_REFNAME |
Displays the EVENT_REFNAME of the Scheduled From
Visit as defined in the Visit Schedule.
Note: If a visit is not scheduled or it is the first visit in the schedule, then this element is populated with the visit’s own refname. For example, SCREENINGVISIT is displayed for the Screening Visit, as it is the first visit in the schedule. |
Parent topic: Subject Forms dataset
Form (Required) folder
This table describes the data elements included in the Form (Required) folder.
Table 2-64 Data elements in the Form folder
Data Element | Description |
---|---|
FREEZE | Indicates whether a form is frozen or not by a data manager or CRA. |
VERIFIED |
Indicates whether a form is verified or not by a CRA. Data element can be populated with the following
values:
|
SIGNED | Indicates whether a form is signed by a PI or not. |
FORM_NAME | The name of the form, as specified by the study designer. |
FORM_REFNAME | A form's reference name. |
REPEAT_SEQUENCE_NUMBER |
Refers to the row instance number of all applicable
form types with repeating data:
|
FORM_STATUS | Can be valid or invalid. Invalid form status indicates there are items within the form with a validation failure. |
IS_REPEATING | Indicates whether or not it is a repeating form. |
IS_ROLLOVER | Indicates whether the form contains a rollover type of question. |
REPEAT_FORM_NUMBER |
Refers to the form instance number of all applicable
form types with repeating data:
|
INNER_REPEAT |
Refers to the Section Repeat values of all
applicable form types with repeating data:
|
OUTER_REPEAT |
Refers to the Form Repeat values of all
applicable form types with repeating data:
|
IS_MISSING_FORM |
Dynamic and unscheduled forms only appear when the form has been started, and data entry has occurred. |
Parent topic: Subject Forms dataset
Form Association folder
This table describes the data elements included in the Form Association folder.
Data element | Description |
---|---|
ASSOCIATED_EVENT_INSTANCE_NUM | The unique identifier for an associated event.
Note: If the visit is not UnScheduleAbleVisit, this field will not be populated with any value. |
ASSOCIATED_EVENT_NAME | The name of the associated event. |
ASSOCIATED_FORM_NAME | The name of the associated form. |
ASSOCIATED_FORM_REFNAME | Indicates the reference code of the associated form. |
ASSOCIATED_FORM_TYPE | Indicates the form type of the associated form. |
ASSOCIATED_REPEAT_SEQUENCE_NUM | When association is with a repeating form, indicates the associated sequence number. |
ASSOCIATED_STUDY_VERSION | Indicates the study version of the associated form. |
ASSOCIATED_REPEAT_FORM_NUM | When association is with a repeating form, indicates the associated repeating form number. |
Parent topic: Subject Forms dataset
Audit folder
This table describes the data elements included in the Audit folder.
Table 2-65 Datat elements in the audit folder
Data element | Description |
---|---|
IS_CURRENT | Audit trail field to display either current status or full audit trail of the data. |
VERSION_START | Indicates the date and time of when the data was changed. |
VERSION_END | Indicates the date and time of when data was changed, if the data is not current. |
OPERATION_TYPE | Audit trail field that represents the type of operation performed (i.e. create, modify). |
USER_NAME |
Audit trail field that represents the user who performed the action. The value for this column may represent a user's actual username or a user's email address, depending on how the user login was defined in Oracle Life Sciences IAMS. |
CURRENT_STUDY_ROLE_NAME | Specifies of the role of the user who updated the given record. If the user's study role changes, this field will show the current study role of the given user. |
Parent topic: Subject Forms dataset
Aggregation folder
This table describes the data elements included in the Aggregation folder.
Table 2-66 Data elements in the Aggregation folder
Data Element | Description |
---|---|
TOTAL_ITEMS | Number of total questions in a form |
ENTERED_ITEMS | Number of questions answered in a form |
Parent topic: Subject Forms dataset
Reference folder
This table describes the data elements included in the Reference folder.
Data Element | Description |
---|---|
SCHEDULED_FROM_EVENT_WID | A number that represents the unique identifier of the previously scheduled event. |
STUDY_WID |
A number that represents the unique identifier of the study. |
SITE_WID |
A number that represents the unique identifier of a site. |
SUBJECT_WID |
Indicates a subject's numeric identifier. |
EVENT_WID |
A number that represents the unique identifier of an event. |
SUBJECT_EVENTINST_FORM_WID | A number that represents the unique identifier of a subject form associated with a specific visit instance. |
FORM_WID | A number that represents the unique identifier of a form. |
USER_WID |
Indicates a user's numeric identifier. |
DH_TIMESTAMP |
A timestamp that indicates when the data became available in the dataset. |
SUBJECT_EVENT_INST_WID | A number that represents the unique identifier of a subject event's instance. |
COUNT | Represents the count of forms. |
ASSOCIATED_EVENT_WID | A number that represents the unique identifier of the event to which the form is assigned when a form association is present. |
ASSOCIATED_FORM_WID | A number that represents the unique identifier of the associated form, if present. |
CURRENT_STUDY_ROLE_WID |
Numeric identifier of the role of the user who updated the given record. If the user study role changes, this field will show the current study role of the given user. |
Parent topic: Subject Forms dataset