Edit Digital Assets

Edit an Image

You can crop, rotate, or flip an image, or change the format, background color, or image quality. Then you can save the new image as a new rendition or a completely new asset.

If there is more than one version of an image, when viewing the image, you can switch between the latest draft version and the last published version using the drop-down menu next to the image name. To edit a published image, you'll need to save it as a new revision or as a new asset. If you already have a draft and you’re working in Site Builder, the draft will automatically open in the editor; if you’re viewing the asset from the Assets page, you'll need to switch to the draft before you can edit the image.

To edit an image:

On the Assets page, select the image and choose Edit Media from the right-click menu or the menu, or, in Site Builder, click the menu icon in the component you want to edit, choose Settings, and then click . If you're in Site Builder editing a component that allows multiple images (like a gallery), you need to click Images, then click the image you want to edit to see the edit icon ().
Edit the image with any of the following actions:
- To crop the image, click Crop. Select one of the predefined image ratios in the cropping toolbar, or drag the cropping handles on the image as desired. When you're satisfied, in the cropping toolbar, click Crop.
- To rotate or flip the image, click Rotate. In the rotation toolbar, enter a custom rotation degree, use the buttons to rotate the image left or right, or select whether to flip the image horizontally or vertically.
- To add a watermark to the image, click Watermark. Add text to the image, changing the text size, style, color, and opacity as desired with the watermark tools.
- To change the image format, click Options, then select a new format from the Format drop-down list.
- To change the background color, click Options, then select an option from the Background Color drop-down menu.
- If you're editing a .jpg or a .webp (available on Google Chrome browsers), you can change the image quality to create a smaller file size. Click Options, then enter the new percentage in the Quality box.
- To undo or redo your change, click or . To remove all changes you made, click Reset.
- To change the magnification of the image, use the zoom controls ().
To save your changes, click Save, then select whether you want to save as a new rendition (asset repositories only) or as an entirely new asset, or, if you're editing a custom rendition, you can also save and replace the image.

Edit a Video

With Video Plus enabled, you can edit Video Plus assets directly in Oracle Content Management, trimming videos and setting clips to fade in or out.

Note:

Video Plus isn't available in business repositories.

Here's what you see when you edit a Video Plus asset:

Image of Video Plus Editor with descriptive text below

Item	Description
1	Move the time marker to the point on the timeline where you want to make your edit. All edits happen on the video timeline. You position the time marker by clicking on the timeline at the point you want to edit, or click-and-drag the time marker on the timeline. You can also use the right arrow key to advance the time marker 1 second forward or the left arrow key to go back 1 second. Use Alt + right arrow to advance 10 seconds and Alt + left arrow to go back 10 seconds.
2	Split cuts a timeline into segments.
3	Set In designates the position of the time marker as the beginning of the video.
4	Set Out designates the position of the time marker as the end of the video.
5	Delete removes a selected segment from the timeline.
6	Fade In/Out smooths the start and finish of a video or the transitions from one segment to the next by fading segments in or out by the specified length of time, in seconds. An icon () is displayed on the timeline to indicate a fade is being used and on what segment.
7	Reset removes any edits you've made to a video as long as you haven't saved it. Clicking Close without saving a copy cancels any edits you've made.
8	Undo sequentially removes edits you've made from the timeline, and Redo sequentially adds edits you've removed back to the timeline.
9	Select Audio lets you choose which audio track to use if the video has more than one. The selected audio track is shown on the timeline.
10	Click Save to select whether to save the edited video as a new asset , a rendition of the asset, or a new version of the original asset.
11	Click-and-drag either side of the clip frame to the position you want and save to quickly trim the first or last part of the video.

Editing a Video

To begin, click Assets in the side navigation menu and select the repository holding the Video Plus asset you want to edit.
Select the Video Plus asset and choose Edit Media from the right-click menu or the menu.
The video is displayed with a timeline and video editing tools. If the video has a audio track, it's shown on the timeline. If there's more than one audio track, you can click Select Audio and choose the audio track to use.
Make your edits using the editing tools as described above.
Click Save and select whether you want to save the edited video as a new asset, a rendition of the asset, or a new version of the original asset. If saving as a rendition, enter a name for the rendition. The name cannot exceed 28 characters.

Note:
Remember, you can only edit the current version of an asset. If you edit out a segment of a video that you may want to use later for a different video, you will want to save the edited video as a new asset so you can use the original asset for additional videos.
Click OK.

Edit Attributes

Digital asset attributes include the name and description, the language (if the asset is translatable), and any custom attributes defined in the digital asset type by your content administrator.

To view the asset's attributes, open the asset, click , then, in the drop-down menu, choose Attributes.

To edit the attribute values, including the name or description, click Edit.

Edit the name—Digital asset file names must include the file extension, so if you remove the extension while editing the name attribute, the extension will be appended to the name you entered when you save the changes. For example, if you upload a file named "rose.jpg" or "flower.jpg" and change the name attribute to "rose", the asset will be named "rose.jpg" (using the name you entered with the file extension appended to it).
If you accidentally enter an incorrect extension while editing the name attribute, the correct extension will be appended after the incorrect extension you entered. For example, if you upload a file named "flower.jpg" and change the name attribute to "rose.png", the asset will be named "rose.png.jpg" (using the name and incorrect extension you entered with the correct extension appended to it).
Edit the description—You can optionally enter a description for the asset.
Configure a friendly URL—If the asset type allows friendly URLs (asset repositories only), enter a friendly item name for the URL.
Configure language—If the asset is translatable, you can set the language. By default, the repository's default language is selected. If this asset is in another language, select it. You see only those languages that are set in the repository and don't already include a translated version.
Add or edit media—If the attributes include a media reference, you can perform the following actions:
- To edit the media or media attributes, click , and choose an option.
- To add a new media item, click and choose to add from Documents, your computer, or an external source such as Google Drive (if configured by your administrator). Navigate to the item to add and click OK. Select any categories, collections, channels to assign the item to and add any relevant tags, then click Done to add the item to the repository.
- To select an existing media item from an asset repository, click . All digital assets are shown.
  If smart content has been enabled on the repository, you can see assets recommended for you based on the name, description, and any text fields in your asset. Click Recommendations for You. The top five recommended keywords are added to your search, and additional recommended keywords are shown below the search box. To add another recommended keyword, click it. You can also manually enter another keyword. To remove a keyword, click the X next to it.
  
  Choose an asset to reference, and click OK. If the asset was not already in the collection, it will be added to the collection after you save the asset.
- To clear the media item, click .
Add or edit a referenced content item—If the attributes include a content item reference, you can perform the following actions:
- To edit the content item, click .
- To create a new content item, click and choose the type of content item to create or choose Create a New Content Item from the list, then follow the procedure to create a content item.
- To select an existing content item, click and navigate to the desired content item.
- To clear the content item, click .
When you're done, click Save.

View or Edit Subtitles

If your repository administrator enabled smart content on the repository and your instance is configured to do so, Oracle Content Management processes uploaded .mp4 and .mkv videos and generates transcripts for them for the supported languages.

To view the transcript, select the video and choose Subtitles from the right-click menu or the menu.

If the video is done processing, you'll see the transcript. The video starts playing automatically, and the words are highlighted in the transcript as the video plays.

The Subtitle Editor has two tabs:

Preview Tab

On the Preview tab you can perform the following actions.

To perform this task	Do this
Pause the video and subtitles	Click .
Play the video and subtitles	Click .
Restart the video and subtitles	Click .
Increase the font size	Click .
Decrease the font size	Click .
Search the transcript	In the search box, enter text, and then press Enter or click the down arrow. The result will be highlighted in the transcript, and the video will skip to that line. Use the up and down arrows to see the previous or next matches.
Skip to a line in the transcript or a part of the video	Click the line in the transcript to skip to that part of the video. Use the video controls to skip to a part of the video and the line will be highlighted in the transcript.

Edit Tab

The Edit tab shows the video transcript, with a breakdown of the start and end times for each caption. You can edit the transcript, changing the caption text or timing, and adding or removing captions.

On the Edit tab you can perform the following actions.

To perform this task	Do this
Pause the video and subtitles	Click .
Play the video and subtitles	Click .
Restart the video and subtitles	Click .
Search the transcript	In the search box, enter text, and then press Enter or click the down arrow. The result will be highlighted in the transcript, and the video will skip to that line. Use the up and down arrows to see the previous or next matches.
Skip to a line in the transcript or a part of the video	Click the line in the transcript to skip to that part of the video. Use the video controls to skip to a part of the video and the line will be highlighted in the transcript.
Edit a caption	Click , and edit the caption. If necessary, edit the start and end times. Edit the text. To italicize the caption, click . To change the case of the caption (to all upper case or all lower case), click . To save your changes, click . To cancel your changes, click .
Delete a caption	Click .
Add a caption	Place your cursor where you want to add the caption (under an existing caption), and you'll see an option to Insert Caption. Edit the caption as described above. If you click , before saving the new caption, the caption will be deleted.
Undo the last saved change	Click .
Redo the last saved change	Click .
Apply italics to caption text	Click next to the caption you want to italicize, click , then click .
Change the case of the caption text	Click next to the caption for which you want to change case, click , then click .
Save your changes	When you're done with all your changes, click Save.

Supported Languages and Dialects

The following languages are supported for generated transcripts:

English
Spanish
Portuguese
French
German
Italian
Hindi

Refresh Assets Added from Documents

For an asset that was added from Documents, you can check if the linked Documents file has been updated, and then refresh the asset to the latest version.

To check for updates and refresh assets to the latest versions of the Documents files:

Select one or more linked assets.
You can quickly find all linked assets by selecting Linked in the Filters panel.

To check for updates for a localized version of an asset, select the language in the drop-down list on the asset tile and select the asset.
Choose Check for Updates in the right-click menu or click in the actions bar.
For assets that can be updated, you see the following information:
- The asset name and language. To preview the asset, click .
- The current state of the asset. For example, you'll see what version of the document the asset was created from or that the asset itself has been edited. If the asset has been edited, updating the asset will get rid of the asset updates and replace the asset with the current version of the linked Documents file.
- The current Documents file and version. To preview the document, click .
- An icon ( ) to exclude the file from being updated.
For assets that can't be updated, you see the following information:
- The asset name and language.
- The reason the asset won't be updated. There are several reasons an asset might not be updated:
  - The asset is already in sync with the linked Documents file.
  - The asset is locked.
  - You don't have update permission for the asset's associated asset type.
  - You don't have at least Viewer permission for the linked Documents file.
  - You selected a localized version of an asset (in the language drop-down list on the asset tile), and the associated asset type doesn't allow separate native media files for each language. In this case, only the master version of the asset can be updated.
  - The updated media file in Documents isn't supported by the asset's associated asset type.
When you're done reviewing the updates, click Update to refresh the assets to the latest versions of the Documents files.

Convert a Digital Asset to a Custom Asset Type

You can convert a digital asset from an out-of-the-box digital asset type (Image, Video, Video Plus, or File) to a custom digital asset type.

Click Assets in the side menu to open the assets page.
Select or right-click the assets you want to convert, then, in the Convert menu, choose Convert Type.
In the Convert Asset Type dialog, you'll see a list of the items you're converting, including the file name, the current source asset type, the target asset type that will be applied to the item, the status, and, if there are data fields in the selected asset type, you'll see an attributes icon (). You might need or want to perform the following actions in the dialog before you convert the assets:
- Select a new asset type—If the file type has more than one custom digital asset type that it can be converted to, you can select the new type in the drop-down list; or select multiple items, click Assign Type, and select the asset type. If the asset doesn't have any associated asset types available to convert to in the selected repository, you'll see "No Types" as the status. You'll need to remove the item before you can convert any remaining items.
- Edit attribute values—If the asset is missing some required attribute values, you'll see "Attributes" as the status. You might also want to view or edit the values. To edit the values, click or select the item and click Edit Attributes. To enter the same attribute value for multiple assets of the same asset type, select the assets, then click Edit Attributes (the attributes icon shows the attributes for only a single asset).

Convert a Standard Video to Video Plus

Note:

Video Plus isn't available in business repositories.

Video Plus assets provide a rich video management and delivery experience, including all the standard video features plus advanced capabilities for optimized streaming, video editing, automatic transcoding and conversion, and more responsive playback options.

If Video Plus is enabled, existing standard videos are not automatically converted to Video Plus assets. You can convert standard video assets to Video Plus assets, though, either from the assets page or when viewing a standard video.

Click Assets in the side menu to open the assets page.
Select or right-click the standard video or videos you want to convert, then, in the Convert menu, choose Convert Video.

Note:
If you select a video that has been published, or an asset that is not a video asset, such as an image or document, then Convert Video will not be an option.

Videos converted to Video Plus stay at the same revision number as the original standard video version.

If a Video Plus asset is not published and has a previous revision that is still a standard video, selecting the standard video revision to make it current results in a newly created revision that is converted to Video Plus.

You can also convert a standard video asset when viewing it.

Select a standard video asset on the Assets page and click . The standard video asset is displayed.
Click Convert in the banner menu.

Manage Image Renditions

Your images are likely used in multiple channels (mobile, tablet, web, etc.). Each channel might have different format, quality, and size requirements. You can use different renditions of an image to accommodate each channel's requirements.

When you add an image to a repository, several renditions are automatically generated by Oracle Content Management. By default, you'll get system renditions—large, medium, small, and thumbnail. You might also have required renditions. Required renditions are produced when your content administrator defines a rendition policy and associates it with the digital asset type used for the image.

Note:

Image renditions aren't available in business repositories.
Images aren't upsized, only downsized, to create the automatically generated renditions. For example, if you add an image that is 100px by 100px, which is smaller than the defined thumbnail, all the automatically generated renditions will be 100px by 100px.

You can use these automatically-generated renditions as-is, edit them, or create new custom renditions to suit your needs.

To view and manage renditions for an image, open the image, click , then, in the drop-down menu, select Renditions.

You can perform the following actions in the Renditions panel:

Task	Description
View a rendition	Click it.
Upload a new version of the original image	Next to the original image, click then select Upload New Version. Not available for localized versions of images.
Download a rendition	Next to the rendition you want to download, click , then select Download.
Edit a rendition	Next to the rendition you want to edit, click , then select Edit. The rendition opens in the media editor. Not available for localized versions of images.
Add a new custom rendition	Click Add Rendition. To add a rendition, the asset must be unpublished. When you add a rendition, you can edit its name to specify the purpose of the rendition. If the image has been localized, you can upload renditions only for the master language. Not available for localized versions of images.
Delete a custom rendition	Click , then select Delete. You can't delete a published asset. You must unpublish the asset before you can delete it. Not available for localized versions of images.
Copy the URL of a published rendition	Click , select Copy URL, then click to copy the URL to the clipboard. From here, you can also open the rendition in a new tab by clicking . Not available for localized versions of images.