Manage Assets

Lock or Unlock Assets

You can lock an asset to keep users from editing the asset. For example, you may want to do this if you're waiting for approval or translation.

Here’s what you need to know about locking an asset:

Any user who can view an asset can lock it, but to unlock it you must have been the one to lock it, or you must have the Manager role for the repository.
You can lock or unlock multiple assets at the same time.
If the asset has dependencies, you can lock just the asset or the asset and its dependencies.
If the asset has translations, locking it from the Asset page will lock only the version selected in the language drop-down list. To lock translated versions, do so from the Languages panel.

To lock one or more assets from the Assets page:

On the Assets page, select the assets you want to lock.
Choose Lock Assets or Lock Assets and Dependencies from the Lock menu in the actions bar or the right-click menu.

To lock all the assets in a collection:

On the Assets page, click More Actions and select Collections.
Select one or more repositories.
Choose Lock Assets by Collection from the Lock menu in the actions bar or the right-click menu.

To lock specific translated versions of an asset:

Right-click or select the asset.
Choose Manage Languages from the right-click menu or the Languages menu in the actions bar.
Right-click or select the language you want to lock.
Choose Lock Assets or Lock Assets and Dependencies from the right-click menu or the Lock menu in the actions bar.

To unlock an asset, instead choose Unlock Assets or Unlock Assets and Dependencies.

Archive Assets

You may have assets that aren't currently being used, but you're not ready to delete them yet. You can archive those assets. Archived assets are billed at 1/200th the cost of normal assets.

To archive an asset:

On the Assets page, select the item you want to archive.
Click .

To view archived assets, on the Assets page, click More Actions in the banner menu, then select Archived Assets.

Here are some things to consider when you archive assets:

You can’t archive published assets. The asset must first be unpublished and then it can be archived. If you select a published asset, the archive option is not available.
You can’t archive assets that are used in a site.
You can't archive assets that are locked.
You can't archive Video Plus assets.
You can’t archive an asset that’s being used in a content item. For example, if an image is referenced in a content item, you can’t archive that image.
You can't modify assets while they are archived.
The asset's approved or rejected status is maintained when it's archived. If the asset is in review when it's archived, its status changes to draft.
If you archive a master in a set of translated assets, all of the translations are also archived.

You can also access and perform actions on archived assets through the REST API.

Manage Archived Assets

You can view, download, restore, or permanently delete an archived asset.

To view archived assets, on the Assets page, select a repository, click More Actions in the banner menu, then select Archived Assets.

You can search and filter archived assets as you would any other asset, with the addition of being able to filter by restoration status.

When you right-click or select an archived asset, or while you're viewing an archived asset, you can perform the following actions. Depending on the size of the window, you might need to click More on the Archived Assets page or Actions while viewing an archived asset to see some of the options.

Task	Description
Download the asset	To download a digital asset to your computer: On the Archived Assets page, choose Download in the right-click menu or click in the actions bar or on the asset tile. While viewing an archived asset, click Download in the banner menu. You can download only digital assets, not content items.
View the asset's attributes	You can only view the asset's attributes while viewing the asset. To view the attributes, click Attributes in the banner menu; or , then, in the drop-down menu, select Attributes.
View the asset's properties	To view the asset's properties: On the Archived Assets page, choose Properties in the right-click menu or the actions bar, or click . While viewing an archived asset, click Properties in the banner menu; or , then, in the drop-down menu, select Properties. The properties include read-only information such as when the item was created and last updated.
Open the asset	To open the asset, on the Archived Assets page, choose Open in the right-click menu, or click in the actions bar or on the asset tile.
Restore the asset	To restore an archived asset: On the Archived Assets page, choose Schedule Restoration in the right-click menu or the actions bar. While viewing an archived asset, click Schedule Restoration in the banner menu. Restoring an asset my take up to 24 hours. While the asset is pending restoration, you'll see a banner on the asset tile saying "Restoration Scheduled".
Cancel restoration	To cancel a pending restoration, choose Cancel Restoration. On the Archived Assets page, choose Schedule Restoration in the right-click menu or the actions bar. While viewing an archived asset, click Schedule Restoration in the banner menu.
Permanently delete the asset	You can only delete an archived asset from the Archived Assets page. To permanently delete the asset from the repository, choose Delete in the right-click menu or click in the actions bar.

Delete Assets

Important:

When an asset is deleted, it is permanently removed. Assets are not moved to Trash where they can be recovered later. If you're not ready to permanently delete the asset, you can instead archive the asset.

To delete an asset:

On the Assets page, select the item you want to delete.
Click .

Here are some things to consider when you delete assets:

You can’t delete published assets. The asset must first be unpublished and then it can be deleted. If you select a published asset, the delete option is not available.
If you delete a master in a set of translated assets, all of the translations are also deleted.
You can’t delete an asset that’s being used in a content item. For example, if an image is referenced in a content item, you can’t delete that image.