Add or Remove People in a Conversation

To add people to a conversation about a file or folder, add the person as a member to the folder or the folder where the file is stored. After a person is added as a member, they’ll be able to access the conversation.

When working with independent conversations (not one created about a document or folder), you can add people directly to the conversation. When you add someone to a conversation, they’re given management rights to that conversation. This means they can add other members, rename the conversation, or even close the conversation.

You can even add external users who may not be part of your organization to a folder or conversation, provided your service administrator allows it and their email address is registered with your service. They cannot rename or close the conversation, or add other members.

You can see a person’s activity status in the conversation where the person is a member. The colored circle around a person’s picture indicates the person’s status:

A full green circle around the picture shows that the person is signed in and currently using their account.
A three-quarter yellow circle around the picture shows that the person is signed in but not currently using their account.
A half gray circle around the person's picture shows that the person is offline and not signed in.

When viewing status in your browser, an animated pencil icon in the lower right corner of a picture shows that the person is entering content in the current conversation.

Web Browser

To add people to an independent conversation in your web browser:

Open the conversation.
Click .
In the Share dialog, click Add Members. Begin entering the name or email address of the people to add. Select names from the list then click Add.

A quick way to remove a person from a conversation (including yourself) is to click the person's picture in the membership bar, then select Remove from Conversation. You can also click and click Remove under the name of the person you want to remove.

To remove someone from a conversation created in a file or folder, you need to remove them as a member from the folder where the file is stored. That revokes their access to both the file and its conversation.

iPhone/iPad

To add someone from within a conversation, tap . Tap . Enter a name or part of a name in the search bar. Select the person from the list and tap Done.

To remove someone from the conversation, tap next to the person’s name. Tap Remove Member.

Android devices

Open the conversation and tap and then tap Members. To add new members, tap . Enter a name or part of a name in the search bar. Select the person from the list and tap Add. To remove someone from the conversation, tap their picture, then tap Remove from Conversation.