Filter the Task List
You can apply different filters to the task list to view only tasks that match a certain criteria.
Task List Filters
Filter | Description |
---|---|
My Tasks | Displays tasks assigned to you. |
High Priority | Displays marked as high priority. |
Worked on by Me | Displays tasks from process instances that you have started and other tasks that you interacted with in the past, for example, a task that you may have reassigned to someone. |
Started by Me | Displays tasks from process instances you started. |
Administered by Me | For users assigned the Process Owner role, displays tasks from applications they administer. |
Reviewed by Me | For users assigned the Process Reviewer role, displays tasks from applications they can review. |
Reports to Me | Displays tasks that are assigned to reportees that report to you. For example, if you are a manager who manages ten reportees, you can see the assigned tasks of all the ten reportees. |
Status Filters
You can select one or more status filters.
Filter | Description |
---|---|
Assigned | The assigned state indicates a task has been assigned to a user, role, or group and its ready for action by a user. |
Info Requested | Information is requested on a task. |
Suspended | Processing has stopped on the task. You can't perform any actions on the task and due dates are suspended while the task remains in this state. |
Withdrawn | The task is no longer needed. This is one of the possible ways to close a task. |
Error | The task encountered an unrecoverable error. This is a terminal state. |
Expired | The task is past its expiration date and has expired. This is a terminal state. |
Alerted | When there is a recoverable fault that has happened with task assignment, the task is moved to ALERTED state and assigned to the error assignee. |
Assignee Filters
Filter | Description |
---|---|
Me | Displays tasks directly assigned you. |
Me and My Group | Displays tasks that are assigned to anyone, including you, in the groups you belongs to. |
Claimed by Others | Displays tasks that are assigned other participants. |
From Filters
You can select one or more participants. When you click the Browse icon, a search dialog box opens. You can search users by first name, last name, email, or ID.
Filter | Description |
---|---|
All | Displays all tasks. |
[Specific User] | Displays the tasks that were previously processed by this specific user. This option accepts multiple selection. |
Due Date Filters
Filter | Description |
---|---|
All | Displays all tasks. |
Today | Displays the tasks that are due today. |
Tomorrow | Displays the tasks that are due tomorrow. |
This Week | Displays the tasks that are due this week. |
This Month | Displays the tasks that are due this month. |
Application Filters
You can select one or more applications. When you click the Browse icon a list with the available applications appears.
Filter | Description |
---|---|
All | Displays all tasks. |
[Specific Application] | Displays the tasks that belong to this specific application. This option accepts multiple selection. |
Note:
When you click a user or shared filter, you can see the total task count of each filter under Saved Filters or Shared Filters. Note that a filter’s task count is valid only till the due date set on the filter. The task count may not be accurate with respect to future dates (post the due date).