Hire an Employee

You create a person record and a work relationship in Oracle HCM Cloud when you hire an employee. In this example, you will hire an employee, Jennifer Grace to the US1 Legal Entity.

The following table summarizes the key decisions for this scenario:

Decisions to Consider	In this Example
What should be Jennifer's salary range?	Jennifer's salary range must be between 40000 to 70000 dollars annually.
Will Jennifer be working from home?	Yes. Although Jennifer's work location is Chicago, but Jennifer will be working from home in Dallas. This information is crucial in processing her payroll.
What roles should be assigned to her?	Employee

Do the following tasks to create Jennifer's person record:

1. On the Home page, click the Hire an Employee quick action under the My Client Groups tab.
2. Complete the fields as shown in this table.

   Field	Value
   Hire Date	4/10/20
   Hire Action	Hire
   Hire Reason	Hire to fill vacant position
   Legal Employer	US1 Legal Entity
   Last Name	Grace
   First Name
   Gender	Female
   Date of Birth	3/12/69

3. Click the Add Row icon in the National Identifiers section.
4. Complete the fields as shown in this table.

   Field	Value
   National ID Type	Social Security Number
   National ID	471-51-8091

5. Click Continue.
6. Complete the fields as shown in this table.

   Field	Value
   Address Line 1	113 Hopper
   City	Dallas
   State	TX
   Zip Code	75206
   Country	Dallas

   If you enter the ZIP code, the application automatically populates the city, state, and county. If there is more than one valid address, all the addresses that are valid for the selected ZIP code are displayed.
7. Click the Add Row icon in the Phone Details section.
8. Complete the fields as shown in this table.

   Field	Value
   Type	Home Mobile Phone
   Country Code	United States 1
   Area Code	214
   Number	755-1975

9. Click the Add Row icon in the Email Details section .
10. Complete the fields as shown in this table.

    Field	Value
    Type	Home E-mail
    Email	[e-mail]

11. In the Legislative Information section, complete the fields as shown in this table.

    Field	Value
    Marital Status	Single
    Highest Education Level	Bachelor Degree
    Citizenship	American
    Status	Active

12. Click Continue.
13. Select Not Started from the I-9 Status list.
14. Complete the assignment fields as shown in this table.

    Field	Value
    Business Unit	US1 Business Unit
    Person Type	Employee
    Job	Buyer
    Grade	Prof03
    Department	Procurement US
    Working at Home	Yes
    Worker Category	White Collar
    Assignment Category	Full time regular
    Regular	Regular
    Full Time or Part Time	Full time
    Hourly Paid or Salaried	Salaried

15. In the Manager Details section, select Roth, Calvin from the Name list.
16. In the Payroll Details section, complete the fields as shown in this table.

    Field	Value
    Tax Reporting Unit	US1 Legal Entity
    Salary Basis	US1 Annual Salary
    Salary Amount	55000

    Note that the legal entity must be associated with a legislative data group to enable payroll processing for the employee. When you enter the salary, the salary range and compensation ratio are automatically displayed based on the selected grade, if this information is defined when creating the grade.
17. By default, the employee role is assigned to the user.
18. Click Continue to review the information.
19. Review the new hire information and approvers for Jennifer's person record, and click Submit. Jennifer's person record will be created when all required approvals are received.
20. In the Warning dialog, click Yes.
21. In the Confirmation dialog, click OK.