Overview of California Pay Data Reporting

The California Department of Fair Employment and Housing (DFEH) requires that private employers report their pay data for the reporting period if they have:

1. 100 or more employees

2. At least one California employee

You generate and submit this report yearly to the DFEH by March 31.

Report	Reporting Period
California Pay Data report	October 1 through December 31

Pay data reporting through Oracle Fusion Human Capital Management involves multiple steps.

Performing these steps requires multiple roles. You must either coordinate with admins in other areas or assign these roles to yourself. For further info, see Oracle Cloud HCM Security Role Mappings (1556500.1) on My Oracle Support.

Here's a summary.

What needs to be done	Who does it	What roles they require	Check here for further info
Confirm you're running the correct software version	All customers	Application Implementation Consultant
Configure for pay data reporting	All customers	HR Analyst HR Specialist	What do I need to configure for pay data reporting?
Make your payroll data available for extraction to the report	Oracle Fusion Global HR-only customers Oracle Fusion Global Payroll customers who don't have full-year balances for the reporting year	N/A	How do I extract my payroll data for pay data reporting?
Configure your tax reporting units (TRUs)	All customers	Application Implementation Consultant	Configure Tax Reporting Units for the US
Feed the predefined balances	Oracle Fusion Global Payroll customers	EOY Payroll Administrator Payroll Coordinator Payroll Manager	How do I feed balances for pay data reporting?
Load the regional pay data into the storage table	Oracle Fusion Global HR-only customers Oracle Fusion Global Payroll customers who don't have full-year balances for the reporting year Oracle Fusion Global Payroll customers with complete hours and pay data for the reporting year	EOY Payroll Administrator Payroll Coordinator Payroll Manager	How do I load regional pay data for day data reporting?
Update regional pay data		EOY Payroll Administrator Payroll Coordinator Payroll Manager	How do I update my regional pay data?
Update your location	All customers	HR Specialist	How do I update my locations for Pay Data Reporting?
Generate the Regional Pay Data Report	All customers	EOY Payroll Administrator Payroll Coordinator Payroll Manager	How do I generate the Regional Pay Data Report?
Submit the CSV upload file to the DFEH	All customers	EOY Payroll Administrator Payroll Coordinator Payroll Manager	How do I submit the Regional Pay Data Report to the DFEH?