Purchase Order Carry Forward

Purchase order obligation balances can be moved from one budget to another by changing the budget date of the purchase order distribution.

Complete your reporting for obligation balances before this step if your year-end reports must reflect the obligation balance before it is carried forward. After you run the Carry Forward Purchase Order Budgetary Control Balances process, the obligation balance in the prior budget year will be zeroed out if the Default Date Rule setting isn’t set to system date.

Note: Ensure that all invoices are accounted. For example, if you finally close and subsequently reopen a PO matched to an invoice before the invoice is accounted, you will receive an error when Payables attempts to create accounting for the invoice.

If your open purchase order volume is low, or you need to review every purchase order individually and you must perform one of these steps:

• Final close and reopen the purchase order manually at the time of shipment.

• Split the distribution lines to move balances to a specific budget date.
  • Use this method if the criteria for carry forward varies greatly across purchase orders.

To carry forward the budget for these purchase orders, use the Enter Budgets in Spreadsheet or Budgetary Control Budget Import FBDI process.

For the purchase orders that don’t require individual review and manual action, use the automated carry forward process.