Create a Worker Time Processing Profile

Specify how reported time is validated, calculated and processed. Do this by linking a repeating time period, time consumer set, and HCM group and optionally time calculation and entry rule sets.

1. Go to My Client Groups > Time Management > Tasks panel > Worker Time Processing Profile.
2. Create a time processing profile.
3. Complete the required and relevant optional profile values.
   • Time calculation rules use the overtime period to calculate overtime hours for the associated workers.
   • A person's information, such as the payroll relationship or assignment status, can change retroactively. These information changes can also change the person's associated layout set, time card period, or both. And, the person can add absences to and change absences on existing time cards. To include future time cards for associated workers when the scheduled Resubmit Time Cards process runs, select Enable resubmission of future time cards.
   • By default, when people click Submit on time cards, the applicable time consumer validation and time entry and calculation rules run immediately. If your company has complex calculation rules or workers with monthly time cards, we encourage you to select Submit time cards for scheduled processing. This way, the time consumer validation, time entry, and time calculation rules for the associated workers run in the background. These workers and their managers can review any issues and calculated time results later, after the process completes.

   • To configure time cards to automatically add public holiday entries, select the payroll element to automatically add to the entries.

     Your profile might include workers who work across multiple legislative data groups (LDGs), such as the US and Canada. The time attribute value of the holiday entry gets set automatically only for people in the same LDG as the public holiday element. For example, you select the US Public Holiday payroll element. The element gets used for people in the US LDG. It doesn't get used for people in the Canada LDG.

     To automatically add holiday entries for everyone, you need to create separate profiles for the two LDGs. The fastest way to do this is to duplicate the existing profile and then update the configurations accordingly, including HCM group assignments.

   • To automatically default on-call entries for workers with work assignments that include on-call shifts, select the payroll element to apply to the on-call entries. Also select the time category that identifies the on-call entries.
4. Add the HCM groups that identify the workers to assign this profile to and update the from and to dates as appropriate.

   The dates matter because you can assign more than one group to a single time processing profile. For example, you assign the USA_Individs profile to the FullTime_USA_Individs and PartTime_USA_Individs groups. But you can't assign a single group to more than one time processing profile for the period. For example, the FullTime_USA_Individs group can't have the same or overlapping group assignments for both the USA_Individs and UK_Individs time processing profiles.

5. Assign the profile a unique priority number relative to other time processing profiles. The priority decides the profile to use for a worker who's eligible for multiple profiles of the same type. The highest priority is 1.