Guidelines for Running the Perform Periodic Mass Copy Process
The Perform Periodic Mass Copy process copies addition, adjustment, retirement, and reinstatement transactions to your tax book from the current period in the associated corporate book.
The Perform Periodic Mass Copy process copies all qualifying transactions for an asset one at a time. The process does not combine transactions; the process only copies transactions from an accounting period in the associated corporate book.
Because tax books share the category and assignments with their associated corporate book, you do not need to copy reclassifications or transfers from your corporate book to your tax books. The Perform Periodic Mass Copy process does not copy any transactions on construction-in-process (CIP) assets or expensed items. You can set up Oracle Assets to automatically copy CIP assets and their transactions to a tax book when they are entered in the associated corporate book.
Settings That Affect the Perform Periodic Mass Copy Process
When setting up your tax books, you can control which of the following are copied from your corporate book to your tax books.
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Additions
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Adjustments
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Retirements
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Changes when the cost is not synchronized
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Amortized additions and adjustments as expensed transactions
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Salvage value
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Group asset additions
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Member asset assignments
When you use the same calendar in both the tax and the corporate book, the Perform Periodic Mass Copy process copies asset transactions into your tax book just as these transactions appear in your corporate book. If two transactions that fall into separate corporate periods fall into the same tax period, the Perform Periodic Mass Copy process may copy the transactions differently.
How the Perform Periodic Mass Copy Process Copies Transactions
Transactions are copied according to the type of transaction.
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Additions: If you add an asset in one period and adjust the asset several times in the following period in your corporate book, and these two periods fall into the same tax book period, Assets modifies the transactions in your tax book. Assets changes the addition transaction and all the adjustments, except the last one, to transactions of the Addition and void type. The last adjustment transaction in the corporate book becomes the addition transaction in the tax book.
For example, you use the Perform Periodic Mass Copy process to copy an addition to your quarterly tax book. The next month in your corporate book, you would adjust the cost of the asset. When you run the Perform Periodic Mass Copy process, Assets would void the addition and create a new addition transaction that reflects the cost adjustment.
If you use different calendars in the tax and the corporate books, some prior period additions in your corporate book might be current period additions in your tax book. Assets treats an addition in your tax book as prior period only if the date the asset was placed in service is before the first day of the current tax book accounting period.
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Capitalization transactions: The Perform Periodic Mass Copy process treats CIP asset capitalization transactions exactly the same way that it treats addition transactions because the CIP asset is not already in the tax book.
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Adjustments: Assets copies adjustments from your corporate book to your tax book if you enable the Copy Adjustments option in your tax book. Assets copies all adjustments, whether the tax book periods are the same as the corporate book periods or longer. Assets copies adjustment transactions in the corporate book to the tax book as Adjustment, Addition, or Addition and void transaction types, depending upon the transactions in the accounting period.
Assets copies salvage value adjustments if you enabled the Copy salvage value option in your corporate book. Assets copies adjustments only if the salvage value before the adjustment in the corporate book and the current salvage value in the tax book are the same.
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Retirements: Assets copies full and partial retirement and reinstatement transactions from the corporate book to the tax books if you enabled the Copy retirements option in your tax book.
Assets does not allow partial unit retirements in tax books, so Assets translates partial unit retirements in the corporate book into partial cost retirements for the tax books.
For partial cost retirements, if the asset cost is not the same in the two books, Assets retires an amount from the tax book that is proportional to the cost retired in the corporate book, using this formula:
Tax Cost Retired = (Corporate Cost Retired / Total Corporate Cost) * Total Tax Cost
Assets copies full retirements, even when the cost is different in the tax book. If you have fully retired an asset in your tax book, Assets does not copy over any more transactions for the asset unless you reinstate the asset.
Assets copies reinstatement transactions into tax books, unless you already performed the reinstatement in the tax book.
Assets treats retirements in tax books as prior period only if the asset's retirement date is before the first day of the current tax book accounting period.