Guidelines for Running the Perform Initial Mass Copy Process

Run the Perform Initial Mass Copy process to initially populate your tax book by adding existing assets to a tax book.

The Perform Initial Mass Copy process copies all the assets added to your corporate book before the end of the current tax fiscal year into the open accounting period in your tax book.

Settings That Affect the Perform Initial Mass Copy Process

When running the Perform Initial Mass Copy process for the first time in your tax book, you can run it as many times as necessary for the first period to copy all existing assets. When you rerun the process, the process looks at only those assets that the process did not copy into the tax book during previous attempts so that no data is duplicated.

If you want to run multiple processes at once to reduce processing time, Oracle Assets can be set up to run this process in parallel.

How the Perform Initial Mass Copy Process Works

The current fiscal year in the tax book determines which assets that the Perform Initial Mass Copy process copies into the tax book. If the current fiscal year of the tax book is 2010, the Perform Initial Mass Copy process copies all assets into the tax book as they appeared at the end of 2010 in the corporate book, even if 2011 is the current fiscal year of the corporate book.

The Perform Initial Mass Copy process does not copy assets retired before the end of that year or assets added after the end of that year. You do not need to copy any adjustments or partial retirements that you performed before the end of the fiscal year. When you close this initial period, Assets calculates the net book value of your assets that have zero accumulated depreciation in the tax book and opens the next period.

When the Perform Initial Mass Copy process copies an asset into a tax book, the following basic financial information comes from the corporate book:

• Cost

• Original cost

• Units

• Date placed in service

• Capacity and unit of measure, for units of production assets

• Salvage value, if you choose to copy the salvage value for the tax book

The remaining depreciation information comes from the default category information for the tax book according to the asset category and the date placed in service. You must set up asset categories with default information for the tax book before you run the Perform Initial Mass Copy process.

Because tax books share the category and assignments with their associated corporate book, you do not need to copy reclassifications or transfers from one book to another.

The Perform Initial Mass Copy process does not copy any transactions on construction-in-process (CIP) assets or expensed items.

For subcomponent assets, copy the parent asset first. Then copy the subcomponent asset, defaulting the asset life according to the subcomponent life rule that you defined for the tax category and the parent asset life. You must set up the depreciation method for the subcomponent asset life before you can use the method and life. If your subcomponent asset uses straight-line depreciation, Assets sets up the depreciation method for the calculated life for you. If the depreciation method is not straight-line, and not already set up for the subcomponent life rule default, Assets uses the asset category default life.

Group and member assets are copied like any other asset in Assets. As with any asset in Assets, group assets must exist in a corporate book before these assets are added to the associated tax book. The Perform Initial Mass Copy process copies group assets from a corporate book to the associated tax book only if the same category exists in both books.