Purchasing Document Report

Use the purchasing document report to communicate to the supplier the details of a purchase order or purchase agreement. The report provides information about goods or services that you require, costs, quantities, payment terms, and delivery schedules.

The purchasing document report is a PDF file. The report is typically created electronically following document approval. You can also run it manually.

Run the purchasing document report using the Communicate Purchasing Documents task, in the Purchase Agreements and Purchase Orders work areas. On the Communicate Purchasing Documents page, click the Submit New Process button.

Standard Parameters

Procurement BU

Select the procurement business unit.

Document Selection

Select documents to be processed. You can process a specific document or a group according to actions performed on the documents.

• Changed

• New

• New and Changed

• Specified

Note: Some of the following parameters may not be available based on your choice for Document Selection.

Document Type

Select the document type: Blanket Purchase Agreement, Contract Purchase Agreement, or Purchase Order.

Buyer

Select the buyer name.

Supplier

Select the supplier name.

Supplier Site

Select the supplier site to restrict the documents to a specific supplier site.

Sold-to Legal Entity

Select the sold-to legal entity.

Document Number

Enter the document number to communicate a specific document.

Change Order

Enter the change order to communicate a specific document.

Printer

Select your output device.

Purchasing Document Report

Below are some highlights of the report contents. The fields that display vary based on the document type. For more information about predefined analytics and reports, see the Analyze and Report page for Oracle Fusion Cloud Procurement on the Oracle Help Center.

The following table includes important purchase order report contents for the document header.

Field	Description
Order	The purchase order number.
Ordered	The total amount for all lines in the order.
Agreement	The purchase agreement number.
Agreement Amount	The total estimated amount for the purchase agreement.
Procurement BU	The name of the procurement business unit prints on line 1 followed by up to 3 lines of address. On line 5, the city, state (or province), and ZIP Code are printed. The country prints on line 6.
Page	The page number.
Sold To	The sold to information contains up to 3 lines of address. After the address, the city, state (or province), and ZIP Code is printed on line 4. On line 5, the country is printed.
Supplier	The supplier name prints on line 1 followed by up to 3 lines of address. On line 5, the city, state (or province), and ZIP Code are printed. The country prints on line 6.
Ship To	The ship to information contains up to 3 lines of address. After the address, the city, state (or province), and ZIP Code is printed on line 4. On line 5, the country is printed. The ship to location is printed even if the same as the bill to location.
Bill To	The bill to information contains up to 3 lines of address. After the address, the city, state (or province), and ZIP Code is printed on line 4. On line 5, the country is printed. The bill to location is printed even if the same as the ship to location.
Payment Terms	The payment terms are specified as a payment due date and, optionally, a discount percent and discount due date.
Freight Terms	The Freight Terms are negotiated with the supplier. The terms specify whether you or the supplier pays for freight charges on goods you order from the supplier.
FOB (Freight on Board)	The FOB specifies the point or location where ownership title of goods is transferred from the supplier to you. For example, Origin or Destination.
Shipping Method	The specific shipping method to be used. For example: Ground, or Airborne.

The following table includes important purchase order report contents for the document lines.

Field	Description
Line	The purchase order line number.
Item	The description of the goods or services.
UOM	The unit of measure for the item.
Price	The item price.
Quantity	The quantity of the item you're ordering, if the line type is quantity-based.