Generate Daily Breakdown of Absence Details Process

You can view the absence details of employees on the absence calendar by generating the daily breakdown of absences using the Generate Daily Breakdown of Absence Details process.

The absences that are processed belong to absence types that were configured to be included in the process. Use the Include in daily report breakdown check box that's available in the Action Items tab of the absence type setup page to configure the absence types for it. Run this process using the Schedule and Monitor Absence Processes task in the Absences work area. View the results in the Absence Calendar Real Time Entry Report.

How You Run the Process

You can run this process in two ways.

When you run the job by passing the absence start and end dates as input parameters, the process will consider all absences that fall within that period for processing. The process ignores the effective date parameter in this case.
When you run the job without passing the absence start and end dates, and if it's the first time you're running this job, the process will consider all absences that were created or updated on the effective date for processing. On subsequent runs, the process will consider only those absences that were created or updated after the previous run.

Note: When you schedule the absence process to run at a specific time, the application uses this specified time to calculate the effective date. For example, let's assume that you schedule the absence process to repeat every ten minutes starting at 21:30 from 26 May to 14 June. Now this would mean that the absence process would still be active on the morning of 15 June because the application considers it 14 June until the time 21:29. To avoid such discrepancies, you need to ensure that your schedule starts at 00:00.

Ways to Control Which Absences are Processed

There are two ways to control which absences are included in the process:

Configure the absence type to include or exclude absences.
Add more parameters to the job, like person and business unit to process only those absences that meet all the criteria you have specified.

You can schedule the job to run as often as required. The more often you run, the more up-do-date information will be available to your manager when they check the Absence Calendar. Any new absences or changes to existing absences that are made after running the job are synced up only in the subsequent run.

Process Parameters

Use combinations of these parameters to control which person records are processed:

Parameter	Description
Effective Date	Generates daily breakdown of absences for absence types that are effective on the specified date. This is a required parameter.
Absence Start Date	Includes absences whose start date falls on or after this specific date. If you enter this date, the process ignores the Effective Date parameter.
Absence End Date	Includes absences whose end date falls on or before this specific date. If you enter this date, the process ignores the Effective Date parameter.
Person	Includes absences for only the specified person. If you select a person but not an absence type, the process generates the daily breakdown of absences meeting the eligibility criteria If you select a person and an absence type, the process generates the daily breakdown of absences for only the selected absence type.
Business Unit	Includes employees in the selected business unit
Legal Employer	Includes employees assigned to the selected legal employer
Payroll	Includes employees assigned to the selected payroll
Legislative Data Group	Includes only the absence types associated with the selected legislative data group
Absence Type	Generates the daily breakdown for only the selected absence type