How Cross-Validation Combination Set Violations Are Managed

After you define a cross-validation combination set and upload its combinations, you can run the Manage Account Combination Validation Rules process to do the following:

• Test that the cross-validation combination set is defined correctly.
• Identify existing account combinations that violate the cross-validation combination set definition for a current or future date.
• Automatically update account combinations to resolve reported violations.

1. In the Setup and Maintenance work area, go to the Manage Chart of Accounts Configurations task.
   • Offering: Financials
   • Functional Area: Financial Reporting Structures
   • Task: Manage Chart of Accounts Configurations
2. On the Manage Chart of Accounts Configuration page, select the row for the applicable chart of accounts.
3. On the Actions menu, select Manage Cross-Validation Rules.
4. On the Manage Cross-Validations page, click the Combination Sets tab.
   Note: You can also navigate to this page using the Manage Cross-Validation Rules task.
5. On the Actions menu, select Manage. The Manage Account Combination Validation Rules process dialog box opens.
   Note: You can also open this dialog box from the Rules tab and from the Scheduled Processes work area.
6. In the Validation Type field, select Cross-validation combination sets.
7. In the Action field, select one of these actions:
   • Review violations: Generates the Cross-Validation Combinations Violation report, which lists all account combination violations in a CSV formatted report, along with the recommendations to resolve them.

     The report is in the form of the account combinations file-based data import (FBDI) template. You could act on the error messages and submit the Import Account Combinations process to either disable or end date the accounts, or you could select the Resolve validations action to process the updates automatically.

     Before disabling existing account combinations that violate your rules, or that you no longer use, move the balances in those accounts to the correct accounts. Then disable the account combinations to prevent further updates.

   • Resolve violations: Automatically updates account combinations based on the recommendations in the Cross-Validation Combinations Violation report. The process either disables or end dates each account combination. Use the Include Accounts with Balances parameter to indicate whether the process disables or end dates account combinations with balances.
8. Select the chart of accounts.
9. Select a cross-validation combination set or select All active to run the report for all active cross-validation combination sets.
   Note: If you select All active, the Cross-Validation Combinations Violation report also lists account combinations that were previously disabled and that must be reenabled due to changes in combination values.
10. Optionally enter the current or future date that you want to check against.
11. If you selected the Resolve violations action, the Include Accounts with Balances parameter will appear.
    • Select Yes to update all account combinations that have violations, including accounts with balances.
    • Select No to exclude account combinations with balances from the update.
12. Click Submit.

Note: The Inherit Segment Values process won’t overwrite the Enabled status or effective date characteristics of those account combinations that were derived from the output report recommendations. Changes made to other attributes such as Allow Posting or Account Type will be propagated to existing account combinations.