Example of Creating a Balance Forward Bill

This example demonstrates how to create, update, and deliver a balance forward bill.

This example shows how to create a balance forward bill and then print the bill with a monthly billing cycle in draft mode. After reviewing the draft bill, you remove incorrect transactions and update the customer settings to allow new transactions to be selected, if applicable for the billing cycle.

You create a balance forward bill in draft mode, and print and review the contents of the bill. After reviewing the bill:

• If the bill is correct and contains all of the intended transactions, you can confirm acceptance of the bill and print the bill in final mode.

• If the bill is missing transactions or contains unintended transactions, reject the bill and update the transactions of the applicable customers.

Create a Draft Balance Forward Bill

1. Run the Create Balance Forward Bill process.

2. Complete the process parameters as shown in this table:

   Parameter	Value
   Print Option	Print draft balance forward bills
   Billing Cycle	Monthly
   Print Output	Yes
   Currency	USD

3. Review the draft balance forward bill.

4. If the bill is correct, Run the Confirm Balance Forward Bill process for this bill using the Confirm Option of Accept draft balance forward bills.

Update the Balance Forward Bill

A draft balance forward bill may contain transactions that don't belong on the bill, or contain transactions that you expect to see on the bill. Along with the parameters you select for a run of the Create Balance Forward Bill process, the settings of the profile assigned to each customer determine which transactions are selected for inclusion on the bill.

These customer profile settings affect the creation of balance forward bills:

• Bill Level:

  • Account: One balance forward bill is created for all customer sites that have balance forward billing enabled belonging to this customer account.

  • Site: A separate balance forward bill is created for each customer site that has balance forward billing enabled belonging to the customer account.

• Payment Terms: The payment terms assigned to the customer profile must be balance forward billing payment terms. The balance forward bill includes all transactions assigned these payment terms.

• Override Terms: This option determines whether transactions belonging to the customer or customer site can use payment terms other than the one assigned to the profile.

1. Review the draft balance forward bill, and confirm the parameter values that you entered are correct.

2. If the bill isn't correct, run the Confirm Balance Forward Bill process to reject the draft bill.

3. Complete the process parameters as shown in this table:

   Parameter	Value
   Confirm Option	Reject draft balance forward bills
   Bill Number	The number of the draft balance forward bill

4. For each applicable customer account or customer site, confirm the profile settings for balance forward billing.

5. If the Override Terms option on the customer profile is set to Yes, then you can remove transactions from the bill by assigning these transactions non-balance forward billing payment terms.

   These transactions are excluded from the next run of the balance forward bill. Instead an individual document is printed for each of these transactions.

6. If you want to include additional transactions on the bill, you can update the customer accounts and sites that are enabled for balance forward billing.

   You must assign the same balance forward billing payments terms to these additional accounts and sites.

7. After completing your updates, run the Create Balance Forward Bill process.