Payroll Setup Tasks for Subledger Accounting

Global Payroll integrates with Subledger Accounting to streamline accounting tasks. You transfer payroll transactions to Subledger Accounting, such as payroll transactions for costing the payroll run, payments, and partial period accruals. Subledger Accounting applies rules to the transactions and creates subledger journal entries and subledger

Payroll provides predefined data for Subledger Accounting. You create additional components in Subledger Accounting to support costing, such as accounting methods and rules.

Select Payroll Features Choices for Subledger Accounting

Before you create implementation projects, you select payroll feature choices, such as the choice to cost your payroll. This table shows how these choices determine the tasks you can view in Subledger Accounting.

Feature Choices	View Predefined Data	Define Subledger Accounting Rules for Payroll
Maintain Subledger Application and Accounting Method	Yes	Yes
Maintain Subledger Accounting Method	No	Yes

View Predefined Data

Define Subledger Application and Sources liar includes predefined data, such as the definition of attribute values, process categories, event classes and event class options, sources, source assignments and accounting attribute assignments, journal line types, account derivation rules, journal lines definitions, and application accounting definitions. You can review this predefined information.

Define Subledger Accounting Rules for Payroll

Define Subledger Accounting Methods list includes tasks you must complete to integrate Subledger Accounting with Global Payroll.

Set the scope for Define Subledger Accounting Methods list to Payroll before performing these tasks required for defining payroll costing.

Page	Action
Account Rules	Specify the segment rules for each segment of the chart of accounts flexfield structure that has a corresponding source segment in the cost allocation key flexfield. Select a chart of accounts rule, and edit the rule. On the Edit Account Rules page, select the Chart of Accounts. Select the Segment Rule Type, and the segment. In the Rules section, select Source Value Type. In the Value field, select the corresponding segment of the cost allocation key flexfield. For example, if you're editing the account rule for the company segment of the chart of accounts, select the company segment that you defined in the cost allocation key flexfield structure. In the Conditions section, enter this text: "Assignments Payroll Name" Is not null Click the Validate button, and save the rule. Repeat these steps for each segment of the chart of accounts that has a corresponding segment in the cost allocation key flexfield. The Dynamic Combination Creation Allowed option on the Edit Key Flexfield Structure Instance page for the General Ledger accounting key flexfield enables dynamic account combination. If you select the option, when you save the account rule, Subledger Accounting automatically creates the corresponding account combinations for General Ledger. If you didn't select the option, you must create accounts for General Ledger using Account Combinations.
Subledger Journal Entry Rules Sets	Create new journal entry rule sets for each type of event class: Costs, Payment Costs, Run Costs, and Partial Period Accrual for event types All and Reversal. Use these templates: Payroll Template Cost Rule Set Payroll Template Run Cost Rule Set Payroll Template Payment Cost Rule Set Payroll Template Estimate Cost Rule Set Payroll Template Reversal Estimate Cost Rule Set Note: Don't copy existing journal entry rule sets. Create new journal entry rule sets instead. Confirm the status is active. Select an Accounting Date in the Journal Entry section. Complete the credit and debit line types in the Journal Lines section.
Journal Line Rules	Create journal line rules for the journal rule sets that have the same event class, and assign conditions.
Accounting Methods	Copy the Standard Accrual accounting method. On the Payroll tab, add the newly defined journal entry rule sets for each event class. From the Actions menu, change the status to Active. Note: If you update the accounting method, reset the status to Active.
Subledger Accounting Options	Specify accounting options to define how journal entries are generated from subledger transactions. Determine whether to summarize by General Ledger date or by General Ledger period.

Optional Setup

Complete these optional tasks, as needed.

Page	Action
Import Supporting Reference Initial Balances	Import source values for the balances maintained by the segments that store supporting reference balances.
Description Rules	Define the rules for the descriptions that appear on the subledger journal entry at the header and the line level.
Supporting References	Decide what additional source information to store about a subledger journal at the header or line level.
Payroll Process Configuration	Configure group overrides to transfer the costing results. For example, transfer costing results of a payroll run using the payroll time periods date paid in the Accounting Date for Transfer to Ledger configuration parameter as an override.

Create Accounting Results

If you plan to transfer and post accounting entries to General Ledger, to review those entries, you must set up security. The setup creates data roles based on the job, payroll, and legislative data group. Only users provisioned those roles can submit the Create Accounting process and review the resulting entries.