Payroll Cost Allocation Key Flexfield Setup

To generate costing results for your payroll run results and payments, you must create, use, and map a cost allocation key flexfield to your legislative data group.

Perform these steps to set up and use your flexfield:

1. Create payroll values sets.

2. Define the cost allocation key flexfield structure.

3. Create structure instances.

4. Map the cost allocation key flexfield in Subledger Accounting.

After you create your flexfield, you can generate database items for use in your formulas and extracts by submitting the Generate Flexfield Database Items process from the Payroll Checklist.

Create Payroll Costing Value Sets

Perform these steps to define your value sets.

1. Select the Payroll Costing Value Sets.

2. Create the value sets you require for your payroll account segments.

Define the Cost Allocation Key Flexfield Structure

Perform these steps to set up your flexfield structure.

1. Select the Cost Allocation Key Flexfield task.

2. In the Search Results section, select the row for the predefined cost allocation key flexfield, identified by the key flexfield code COST.

3. Click the Structures tab.

4. On the Key Flexfield Structures page, create a flexfield structure, with the number of segments required for your account combinations.

5. Save the structure.

6. Edit each segment, completing the required information, such as selecting a value set to use for the segment.

7. In the Segment Labels region:

   1. Specify which levels of the cost hierarchy you can enter account numbers for the cost account.

   2. Select Offset, if you can enter a value for the Offset account for this segment.

8. Save the segment.

Create Structure Instances

Create a separate instance for each legislative data group that requires unique value sets.

1. On the Cost Allocation Key Flexfield page, click the Structure Instances tab.

2. On the Key Flexfield Structure Instances page, click Create to create flexfield structure instances.

3. Enter a Structure Instance Code, and select these options:

   • Enabled

   • Dynamic Combination Creation Allowed

4. Edit the segments to specify a different value set.

   • Select Required to apply a mandatory check during the payroll processing. This isn't to apply the check when entering data.

   • Select Displayed when in use or don't select if you want to reserve for future use.

5. Save your instance, and deploy the flexfield.

6. Use the Legislative Data Groups task to associate the flexfield to a legislative data group.

   These guidelines apply. You can:

   • Associate the same instance to several legislative data groups, as long as they all use the same value sets.

   • Update the structure instance of the cost allocation key flexfield instance to use a different legislative data group until you define costing setups based on that instance.

     Caution: When you define the costing setups, you can no longer update the legislative data group.

Map the Cost Allocation Key Flexfield in Subledger Accounting

The application implementation consultant with the appropriate Financials duty roles sets up chart of accounts, calendars, and ledgers in Financials, and accounting methods and rules in Subledger Accounting.

1. Create account combinations in General Ledger that correspond to each of the account combinations you plan to use in payroll.

   Note: Skip this step if you set up your General Ledger accounting flexfield to allow dynamic account combinations. Saving your account rules in Subledger Accounting automatically creates the accounts for General Ledger.

2. Specify rules in Subledger Accounting to use the cost allocation key flexfield instance as the segment source in the accounting key flexfield for the chart of accounts.

3. On the Account Rules page, map your cost allocation flexfield segments to the accounting key flexfield segments.