Generate Daily Breakdown of Absence Details Process
You can view the absence details of employees on the absence calendar by generating the daily breakdown of absences using the Generate Daily Breakdown of Absence Details process.
The absences that are processed belong to absence types that were configured to be included in the process. Use the Include in daily report breakdown check box that's available in the Action Items tab of the absence type setup page to configure the absence types for it. Run this process using the Schedule and Monitor Absence Processes task in the Absences work area. View the results in the Absence Calendar Real Time Entry Report.
How You Run the Process
You can run this process in two ways.
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When you run the job by passing the absence start and end dates as input parameters, the process will consider all absences that fall within that period for processing. The process ignores the effective date parameter in this case.
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When you run the job without passing the absence start and end dates, and if it's the first time you're running this job, the process will consider all absences that were created or updated on the effective date for processing. On subsequent runs, the process will consider only those absences that were created or updated after the previous run.
Ways to Control Which Absences are Processed
There are two ways to control which absences are included in the process:
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Configure the absence type to include or exclude absences.
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Add more parameters to the job, like person and business unit to process only those absences that meet all the criteria you have specified.
You can schedule the job to run as often as required. The more often you run, the more up-do-date information will be available to your manager when they check the Absence Calendar. Any new absences or changes to existing absences that are made after running the job are synced up only in the subsequent run.
Process Parameters
Use combinations of these parameters to control which person records are processed:
Parameter |
Description |
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Effective Date |
Generates daily breakdown of absences for absence types that are effective on the specified date. This is a required parameter. |
Absence Start Date |
Includes absences whose start date falls on or after this specific date. If you enter this date, the process ignores the Effective Date parameter. |
Absence End Date |
Includes absences whose end date falls on or before this specific date. If you enter this date, the process ignores the Effective Date parameter. |
Person |
Includes absences for only the specified person. If you select a person but not an absence type, the process generates the daily breakdown of absences meeting the eligibility criteria If you select a person and an absence type, the process generates the daily breakdown of absences for only the selected absence type. |
Business Unit |
Includes employees in the selected business unit |
Legal Employer |
Includes employees assigned to the selected legal employer |
Payroll |
Includes employees assigned to the selected payroll |
Legislative Data Group |
Includes only the absence types associated with the selected legislative data group |
Absence Type |
Generates the daily breakdown for only the selected absence type |