How an Individual's Schedule Is Identified
You can set up an individual's work time in different ways. So, the process that identifies a person's official schedule for a selected time period uses the individual's current schedule or work hours. It also considers applicable calendar events, work schedule resource exceptions, and absence entries.
Search Order
This flow chart shows you the order that the process searches for someone's schedule, before applying it to the assignment.
Published Schedule (Workforce Management)
The process builds the published schedule using the employment work week, primary work schedule, or standard working hours for each person. It can also build it using published schedules from other scheduling applications. The published schedule shows applicable calendar events and absences.
Employment Work Week
The person's employment record can include the setup for their employment work week. Schedules that the process builds from the work week also show applicable calendar events and absences.
Primary Work Schedule
The primary work schedule links to one of these levels. Schedules that the process builds from the work schedule also show assigned calendar events and resource exceptions, and applicable absences.
- Primary assignment of the person
- Position
- Job
- Department
- Location
- Legal Employer
- Enterprise
The process moves through the schedule hierarchy in the specified order and stops as soon as it finds a primary schedule. This example hierarchy shows primary work schedules associated with three levels.
Departments 1 and 3 don't have primary schedules. So, the primary schedule at the enterprise level applies to everyone, with one exception. A person in department 3 has a schedule for their primary assignment. That primary assignment schedule applies instead of the enterprise-level schedule. Department 2 has a primary schedule, and it applies to everyone in that department.
The calendar events and resource exceptions that exist in the primary work schedule affect everyone's schedules, regardless of level. Any absences they report during the selected time period also affect the individual's schedule.
Standard Working Hours
The person's primary assignment includes their standard working hours. Schedules built with these hours also show applicable calendar events and absences.
Default Hours
If the process doesn't find a schedule, it uses the default hours 8:30a to 5:00p.