Person Records

All workers, nonworkers, and contacts have a single person record in the enterprise identified by a person number.

You can't create the person record in isolation because it requires one of the following:

A current, past, or future work relationship with a legal employer
A current, past, or future contact relationship with a person who has a work relationship with a legal employer

You never terminate a person record. It continues to exist through all of a person's work and contact relationships in the enterprise.

You create the person record either

When you create the person's first work relationship in the enterprise (for example, when you first hire the person)
Or when you add the person as a contact (for example, as an emergency contact) in another person's record.

Person Records Compared with Work Relationships

The following table compares Person Records and Work Relationship Records.

Information Type	Particulars
Person Records	Holds personal information such as: Name Date of birth Disability information May also apply to more than one work relationship such as National ID.
Work Relationships	Holds employment information such as: Job Payroll Working Hours This can vary among work relationships and be specific to a legal employer. Note: A person's worker type (for example, employee) is derived from the person's work relationship; it's not part of the person record. A person with multiple work relationships of different types has multiple worker types.

Information Type

Particulars

Person Records

Holds personal information such as:

Name
Date of birth
Disability information

May also apply to more than one work relationship such as National ID.

Work Relationships

Holds employment information such as:

Job
Payroll
Working Hours

This can vary among work relationships and be specific to a legal employer.

Note: A person's worker type (for example, employee) is derived from the person's work relationship; it's not part of the person record. A person with multiple work relationships of different types has multiple worker types.

Local Information in Person Records

In a single global enterprise, all users who have access to a person see the same person record, but the person record can contain local variations of some information.

For example, the person record can contain the person's name in a local language and multiple national IDs. You can also record some information, such as marital status, using terms that are most appropriate for each country in which the person has work relationships. All local information is visible to anyone who can view the person record.

Access to Person Information

Having security access to a person record doesn't automatically allow access to all of a person's work relationships and assignments.

For example, your access may be limited to specific legal employers, which may exclude some work relationships.