How Corporate Card Issuer Payment Requests for Company Pay Transactions Are Processed

You can run the Create Corporate Card Issuer Payment Requests process to generate payment requests for corporate card issuers when there are corporate cards that use the Company Pay payment option.

The Create Corporate Card Issuer Payment Requests process is run only when the Company Pay payment option is used.

Note: You can run the process any time. Since your company's objective is to pay the card issuer on time, running the Create Corporate Card Issuer Payment Requests process isn't dependent on when an employee submits an expense report.

This following figure shows how the:Create Corporate Card Issuer Payment Requests process generates payment requests to pay corporate card issuers when corporate cards use the Company Pay payment option.Process Expense Reimbursement process generates payment requests to pay employees when corporate cards use the Company Pay Plus Cash payment option.

Settings That Affect Corporate Card Issuer Payment Requests for Company Pay Transactions

Settings that affect payment requests for Company Pay transactions are the following:

• Employee Liability Account: Set up as a system option on the Edit Expenses System Options page.

  Note: To use the Payables default liability account, select the Use setup from Oracle Fusion Payables option.To define a specific liability account that's specific to a business unit, select the Define value specific to business unit option and then enter an account. This account is used only if there are cash expenses in the expense report and reimbursement is due to the employee.

• Corporate Card Issuer Payment Liability Account: Set up in Oracle Fusion Payables.

  This account records the amount the company reimburses corporate card issuers for expenses incurred by employees who use their corporate cards.

• Expense Clearing Account and Payment Option: Set up in the Create Company Account dialog box.

  This account temporarily holds accounting for corporate card transactions. It's cleared when the expense reports containing the corporate card transactions are processed by Payables.

How Corporate Card Issuer Payment Requests for Company Pay Transactions Are Processed

The Create Corporate Card Issuer Payment Requests process has the following components:

• Populate Payables Open Invoice Interface tables

• Create corporate card issuer payment requests

• Handle processed and rejected expense reports

Populating Payables Open Invoice Interface Tables

For each corporate card, the Create Corporate Card Issuer Payment Requests process creates one invoice header record in the Payables Open Invoice Interface table. All corporate card transactions for the corporate card are created as child lines. The accounting distributions for the transactions are created using the Expense Clearing Account for the corporate card.

Creating Corporate Card Issuer Payment Requests

After populating the Payables Open Invoice Interface table, the Create Corporate Card Issuer Payment Requests process invokes the Import Payables Invoices process in Payables. Payables creates payment requests using the information in the Payables Open Invoice Interface table. Tax processing isn't applicable for corporate card issuer payment requests.

Handling Processed and Rejected Expense Reports

During payment request creation, Payables rejects records in the Payables Open Invoice Interface table if errors exist, such as dates in closed accounting periods or invalid payment methods. After payment requests creation is complete, the Create Corporate Card Issuer Payment Requests process removes any rejected records from the interface table. You must then reprocess the corporate card transactions for reimbursement.

Finally, all expense items corresponding to the corporate card transactions, for which payment requests are created, are updated with a corresponding payment request identifier.

The following table describes the types of payment options for corporate card transactions in expense reports and the processes that are run to generate their associated payment requests.

Expense Report Payment Options for Corporate Card Transactions	Process Run	Payment Requests Created
Cash Company Pay	Process Expense Reimbursements Create Corporate Card Issuer Payment Requests	Employee Payment Requests Corporate Card Issuer Payment Requests
Individual Pay Company Pay	Process Expense Reimbursements Create Corporate Card Issuer Payment Requests	Employee Payment Requests Corporate Card Issuer Payment Requests
Cash Individual Pay Company Pay	Process Expense Reimbursements Create Corporate Card Issuer Payment Requests	Employee Payment Requests Corporate Card Issuer Payment Requests
Both Pay Company Pay	Process Expense Reimbursements Create Corporate Card Issuer Payment Requests	Corporate Card Issuer Payment Requests
Cash Both Pay Company Pay	Process Expense Reimbursements Create Corporate Card Issuer Payment Requests	Employee Payment Requests Corporate Card Issuer Payment Requests
Individual Pay Both Pay Company Pay	Process Expense Reimbursements Create Corporate Card Issuer Payment Requests	Employee Payment Requests Corporate Card Issuer Payment Requests
Company Pay only	Process Expense Reimbursements Create Corporate Card Issuer Payment Requests	Corporate Card Issuer Payment Requests