Absence Management Integration

Time and labor administrators and project application administrators can integrate Absence Management and Project Portfolio Management to use Absence Management as the single source of absence entry.

Here's how absence entries are used in Project Portfolio Management.

• Project Resource Management uses absence entries to calculate available capacity. For example, when team members enter their summer vacation dates, available capacity calculations consider those dates as unavailable.

• Resource managers can view absence entries in resources' schedule when evaluating resource availability.

• Project managers can view absence entries in:

  • Resources' schedule

  • Project calendar

  Note: Project managers can view absence entries in project calendar only if a resource is added as a project resource.

• Team members can view absence entries in their calendars on the Team Member Dashboard along with other event information.

Import Absence Management Data

To import data from Absence Management, time and labor administrators must perform steps in Absence Management and project application administrators must perform steps in Oracle Project Management.

Here's a flowchart that provides a summary of steps that must be performed in both the applications.

To import data from Absence Management:

1. Project application administrators must ensure that HCM employee and contingent workers, whose absence records must be imported to Project Execution Management, are imported as project enterprise resources. You can import these in one of the following ways:

   • Run the Manage Project Enterprise Labor process.

   • Import the records manually using the Manage Project Enterprise Resources page.

2. Time and labor administrators must set up Worker Time Entry Profile and Worker Time Processing Profile in Absence Management. You must set up these profiles for all users whose data must be imported to Project Execution Management. You can set these from the Workforce Deployment offering.

   • Set up Worker Time Entry Profile if you're importing both time cards into Project Costing and absence entries into Project Execution Management. To set up the profile, you must perform the following steps in the specified sequence:

     Sequence	Task	Steps
     1	Manage Time Entry Layout Components	Create Project, Task, and Time Type fields as non-mandatory fields. These will be used in the Manage Time Cards page.
     2	Manage Time Layout Sets	Duplicate the Projects and Payroll layout set to create a new layout set. Edit the layout to remove the existing mandatory Project, Task and Time Type fields and add the fields created in the previous task.
     3	Manage Worker Time Entry Profiles	Duplicate Projects and Payroll Time Entry Profile to create a new profile. Link the new profile to the layout set created in the previous task. Set the new profile to the highest priority.

   • Set up the Worker Time Processing Profile in the Manage Worker Time Processing Profiles task.

     • If you're importing only absence entries, set the Project Execution Management Time Processing Profile predefined profile to the highest priority.

     • If you're importing both time cards and absence entries, set the Projects and Payroll Time Processing Profile predefined profile to the highest priority.

3. Permanent and contingent employees must create absence entries using the Manage Absence Records page. Only absence entries in hours are imported into Project Portfolio Management. So, it's critical that you enter the time in hours in Absence Management.

4. Project application administrators must run the Initiate Absence Records Transfer to Oracle Fusion Project Execution process to import absence entries from HCM to Project Execution Management. Keep in mind that:

   • You can't edit absence entries from Project Execution Management.

   • The process imports all submitted absence entries and doesn't wait for approval of the absence entries. Absence entries which aren't approved will be withdrawn when the process is executed the next time.