Create Time Card Elements for Time Entries

Time card elements support hours-based and units-based quantities. You use the hours-based quantifies to assign people a flat payment amount through associated rates. For example, you pay people a meal allowance according to the number of meals they take daily.

When you create a time card element, you also create the related payroll elements, balances, formulas, and calculation components.

Tip: If people report regular and straight time portions of overtime separately, create two elements, such as Overtime and Overtime Premium. If they report the portions together, you might use straight time instead of regular time, and create a separate element for the overtime premium.

1. Create the payroll element.

   1. In the Setup and Maintenance work area, click the Elements task.

      • Offering: Workforce Deployment
      • Functional Area: Elements and Formulas
   2. On the Elements page, click the Create icon.

   3. On the Create Element dialog box, complete these steps:

      1. Select the legislative data group, such as FR LDG, Hong Kong LDG, or US LDG.
      2. Select the primary classification, such as Regular Earnings or Earnings.
      3. When available, select the secondary classification.
      4. Select the Time Card category.
      5. Click Continue.
2. On the Create Element: Basic Information page, complete these steps:
   1. Enter a descriptive name, such as Regular, Straight Time, Overtime, or Shift Pay.
   2. Enter the name that you want to display on reports containing this payroll element.
   3. Select the effective date January 1, 1951. The early date ensures that the element attributes are immediately available to use with shifts, time cards, web clock, and time collection devices.
   4. Click Next to accept the remaining default values.
3. On the Create Element: Additional Details page, complete these steps:
   1. Select Days, Hours, or Other Units as the calculation units for reporting.
   2. Select the Work Units conversion rule. For the calculation used by each conversion rule, see Conversion Rule Options for Configuring Additional Details of Payroll Elements.
   3. Click Next to accept the remaining default values.
4. On the Create Element: Review page, complete these steps:
   1. Review the element configuration to ensure that everything is correct.
   2. Click Submit to create the element and automatically generate all the related elements, balances, formulas, and calculation components.

   By default, the Time Card category elements already have the appropriate value definition configurations required to support location overrides. You don't have to make any edits.

5. On the Element Summary page, configure element eligibility by completing these steps:
   1. In the Elements Overview section, select Element Eligibility.

   2. On the Actions menu, select Create Element Eligibility.

   3. In the Information section, enter an element eligibility name with a suffix that identifies the criteria. For example, for the regular element with open eligibility--no selected criteria--the name would be Regular Open.

   4. Select the eligibility criteria. To leave eligibility open on the element and control it with HCM groups and time processing profiles, skip this step.

   5. Click Done.

6. Configure element eligibility for each of the related elements, which share the same name as this element and have suffixes. Suffixes include Earnings Calculator, Earnings Distributor, Earnings Results, Retro, and Retro Results.
   1. On the Manage Elements page, search for the element that you just created.
   2. Click the related element name.

   3. On the element summary page, complete these steps:

      1. In the Elements Overview section, select Element Eligibility.
      2. On the Actions menu, select Create Element Eligibility.
      3. In the Information section, configure the same eligibility criteria as the original element.
      4. Click Submit.
      5. Click Done.