How You Use Supplier Import to Create a New Supplier from an Existing Party

You may want to use an existing supplier definition to create a new supplier relationship that is tied to an existing party entity.

This may be needed as a result of growing multiple relationships within the same business entity, for example, as a bank operating as a customer or a customer that also deals with a buying organization as a supplier. Such relationships are sometimes required by government policies when conducting international transactions.

You can create a business as a party entity, and then create multiple business relationships with that party. For example, when a business entity starts transacting with your organization as a customer, you create it as a new party in the application. Thereafter, if this same customer is added as a supplier, you can establish an additional supplier relationship with an existing non-supplier party. This way you can avoid duplicating the party information when a new relationship with the party is created. This helps reduce the data maintenance by avoiding record duplication. It also helps in consolidating tax reports by specifying a single tax identifier for all relationships. Once you establish a new supplier relationship for an existing party, it shows up as a supplier and is available for all supplier transactions.

You create this structure by using the supplier import process to create an additional relationship with an existing party.

How You Create a New Supplier from an Existing Party

A party is identified uniquely by its registry ID. Using a registry ID as a unique identifier for a party provides a simple way to associate any new business relationships to a single party.

The table below shows the column attributes and suggested values for the import template.

Column	Value
Action	Create
Supplier Name	The name for the supplier you want to create
Tax Organization Type	Tax organization type for the new supplier
Registry ID	The registry ID of the party you are creating as a supplier
Business Relationship	The type of relationship between your company and the new supplier. The relationship type controls which transactions you and the supplier can conduct. There are two choices: Prospective supplier Spend authorized

To create the new supplier, you use the supplier import template. When you submit an import process to create a new supplier relationship with an active party, the process checks that:

• The registry ID that you entered is valid and belongs to an active party.

• That party does not already have a supplier relationship.

• The supplier name that you entered in the template is an exact match with the party name for the registry ID you entered in the import process.

When the supplier import process completes successfully, the existing party is associated with the supplier relationship and is therefore available for transactions as a supplier. When you view the party as a supplier, you see the registry ID as part of the profile information. Also, shared attributes like D-U-N-S Number, contacts, and addresses are available from the existing party and displayed for the supplier.