Configure Attributes in Item and Change Order Context

You can configure attributes, and multirow extended flexfields (EFFs) as follows:

• Attributes controlled by change orders - can be modified only through a change order.

• Attributes that aren't controlled by change orders - can be modified through the item page in the Product Development work area, or a change order.

  For example, you can use this feature to update multi-row extended flexfield attributes without creating an engineering change order.

Note: This topic is applicable only for item level extended flexfields in Product Development.

Properties of attributes differ based on their configuration. This table shows how the properties differ when you view them in the item page context and the change order context.

Attribute Type	In Item Page Context	In Change Order Context
Attributes controlled by change orders	Editable only in the initial item revision and if the item isn't yet assigned to the change order. All revisions display revision-specific values.	Editable depending on the change order status.
Attributes controlled by change orders	The following revisions are editable: Revision which is already effective. Revision which is scheduled to be effective in future.	Editable depending on the change order status.
Attributes controlled by change orders	All revisions display the value which is already effective; even previous revisions don't display revision-specific values. For example, revisions A, B, and C show the same value. Note: The previously effective revisions aren't editable even during the execution of scheduling jobs.	All revisions display revision-specific values. For example, revisions A, B, and C show different values based on changes you actually made to the attribute.

Here's how you configure attributes and EFF attributes to be controlled by the change order:

1. In the Setup and Maintenance work area, go to the following:

   • Offering: Product Management

   • Functional Area: Product Rules

   • Task: Manage Item Rule Set

2. Create a new rule set and specify how you want the attribute to be modified:

   • On the Manage Rule Sets page, click Create.

   • Enter the details of the rule set.

   • Composite: Select No.

   • Type: Select Validations

   • Association Type:

     To modify attributes through the change order only, set Association Type as Attribute Group.

     Note: You can't modify the Association Type after you save the rule set.

   • Click Save and Continue.

3. Create a new rule in the rule set you created in the previous step:

   • On the Edit Rule Set page, click Rules.

   • To create a new rule, click Create.

   • Sequence: Enter 10.

   • Severity: Select Needs approval.

     Note that Needs approval is mandatory for attributes that are controlled by change orders. Any other setting will prevent users from viewing previous revisions of the item.

   • Click Ok.

4. Enter the details of the new rule:

   • In Validation Condition enter the criteria for validation.

   • For example, enter !changed([Item].[your attribute group]).

   • Validate the rule.

   • Click Save and Close.

5. Add the new rule set to the master rule set.

   • On Manage Rule Sets, search for the master rule set.

   • Open the master rule set.

   • Add the rule set you created in a previous step.

   • Click Done.