Setting Up Departments

A department identifies the financial entity or management unit that is responsible for an accounting transaction. Examples of departments are Building Department or Police.

Department is one of the six segments (fields) that can be specified for each accounting rule distribution line to classify the transaction for financial and operational reporting purposes.

You add, modify, and delete departments on the Department page.

Adding a Department

1. Select the Setup and Maintenance tile on the Agency Springboard to access Functional Setup Manager.

2. From the Setup drop-down list, select your offering.

3. Select Agency Profile from Functional Areas and then select the Manage Public Sector Departments task.

4. On the Department page, click Add.

5. On the New department drawer, enter values for the following fields:

   Page Element	Description
   Department	Enter a unique identifier for the department.
   Description	Enter a description of the department.
   From Date and To Date	Enter the date range for which the department is valid.

6. Click Save.

Modifying or Deleting a Department

1. On the Department page, select the row for the department you want to modify.

2. On the Department details drawer you can:

   • Update the department field values.

     Note: You cannot edit the Department field.

   • Delete the department. You will be prompted to confirm the permanent deletion.

3. Click Save.