Viewing Recorded Time for an Application

Agency staff can view the time spent working on a permit application on the Time Recording page in the application details. Depending on your permissions, you can update the time entries.

Agency staff add time entries during plan review cycles, mobile inspections using the Inspector Application, and in the inspection details. The time entries associated with the permit then appear in the permit application details, where they can be updated, if needed.

This example illustrates a time entry that was recorded for a permit inspection.

For more information about time recording using the Inspector Application for mobile devices, see Reporting Inspection Time. See also Reviewing Inspection Details and Managing Plan Review Cycles.

Here's how to update recorded time associated with an application:

1. Access the detail pages for the permit you are working with.

2. Click the Time Recording menu item in the left navigation panel to view the Time Recording page.

3. Use the search or filters for finding or viewing the time entries.

   Page Element	Description
   Search	Enter identifying text in the lookup field. Remove the search text or click the Clear All Filters button if no matching time records were found.
   Recorded Time	Click to display all associated time records.
   Unassessed	Click to view time records with unassessed fees.
   Assessed	Click to view time records with fees that have been assessed.

   You can also click the Export button to download the list of time entries.

4. Review the information for each time record in the grid.

   Page Element	Description
   Name	Displays the name of the agency staff who entered the time. Click the name link to open the Time details drawer.
   Source	View the source of the time entry. For example, the inspection number.
   Category and Subcategory	View the category and subcategory of the time entry, based on the selected time type code.
   Date	View the date associated with the activity for which time was recorded.
   Hours and Minutes	View the hours and minutes associated with the activity.
   Billable	Indicates whether the time was marked as billable back to the applicant.
   Total Fees	Displays the unassessed fees, if any, for time entries listed when using the Unassessed filter.

5. Click the Name link to make updates to the time entry on the Time details drawer. Depending on agency staff permissions, you can update these fields:

   Page Element	Description
   Name	Select a different name from the available options.
   Date	Enter a different date.
   Time Type Code	Select a different time type code from the available options. The category and subcategory appear depending on the selected code.
   Hours and Minutes	Update the hours and minutes associated with the activity.
   Comments	Update the comments for this time entry.
   Override Bill Rate	Enter a rate that overrides the bill rate listed for the selected agency staff.
   Billable	Turn on or off the switch to indicate that the time recorded is billable to the applicant.
   Assess Now	Turn on or off the switch to indicate whether the system should consider the billable amount in fee assessment calculations.
   Total Fees	Displays the total fees associated with the time entry.

   Click Save on the drawer to save any updates to the time entry.

6. Click the Assess Fees button for time entries in the Unassessed list. This button is available depending on agency setup for assessing fees.

For more information about recording time in Code Enforcement or viewing the list of time records for the agency, see Adding Time Entries.