Address Styles and Validation for the US

Use the Manage Features by Country or Territory task to control address styles for your organization.

The values available to you depend your implementation strategy.

For example, HR-only and Payroll Interface implementations must select the United States Postal Address Format. Payroll implementations must use the United States Tax Address Format.

• Human Resources or None and Payroll Interface licenses can select either the Postal Address or Supplemental Taxation and Reporting Address styles.

• Payroll implementations must use the Supplemental Taxation and Reporting Address style.

The address style you select determines which address attributes you can use. The combination of address style and address validation determines the level of validation.

You have the following address style options. Each address style provides its own validation.

This address style	Does this
Postal Address	Provides the fundamental set of address attributes for a country or territory. In some cases, this style adds supplemental attributes. This style can be used with these product licenses. Human Resources or None Payroll Interface
Supplemental Taxation and Reporting Address	Provides all attributes necessary to identify an address for payroll, tax, and reporting purposes. Enforces validation to attribute changes. For example, this would provide ZIP Code validation. You wouldn't be able to enter a California ZIP Code, such as 94065, for a Columbus Ohio address. This style can be used with these product licenses. Human Resources or None Payroll Payroll Interface

Use the Manage Features by Country or Territory task to view these address styles.

For further info, see Address Style Format Mapping for the US in the Help Center.

To ensure accurate address validation, you must update your geographies regularly. For further info, see Manage Geography Info for the US in the Help Center.

How to change address styles

The US product extension enforces its default address style, preventing you from making changes. However, when the address style isn't enforced, such as a customer-configured legislation, changing address styles can affect validation rules. This might lead to address data integrity and validation issues.

For example, if you initially implement Human Resources using the Postal Address style and then later change the extension to Payroll, you must also change the address style to Supplemental Taxation and Reporting Address. As a result, you must update your existing address data to resolve validation errors.

Note:

The Supplemental Taxation and Reporting Address style, once selected, impacts both the Person and HCM Locations address styles. Be sure to test any changes you make to address style or validation for a new country or territory before you implement them in a production environment.

You must test your changes if you provide data to a third party, such as a payroll or benefit provider, statutory recipients, or financial institutions. Changes to validation or address styles may result in missing data or unrecognized data.

Use the Address Formats task to review and configure how addresses appear.

For further info, see Configure Addresses for the US in the Help Center.

What is address validation

Address validation is the validation of county, city, state, and ZIP Code combinations.

Employees must have a valid address for them to receive their tax card and to ensure the accuracy of their tax calculations.

A Vertex license and address validation is included with your US Payroll license. For the Payroll and Payroll Interface products, address validation is enforced automatically. You must run the Load Geographies for US task for all product extensions using address validation. Run this process frequently, as geographies can be added at any time.

For further info, see Manage Geography Info for the US in the Help Center.

• If you're using the Human Resources or None or Payroll Interface extension, run Maintain US Geography once during your implementation to append the state Geocodes.

• If you're using the Human Resources or None extension, you can modify the value for the Address Style to either format. If you selected either Payroll Interface or Payroll, set Address Style to Supplemental Taxation and Reporting Address. Don't modify that setting.

How you enable address validation

To manually enable or disable address validation for Payroll licenses:

1. Search for and start the Manage Features by Country or Territory task.

2. Select the Address Validation box.

3. Click Save and then Done.

Note:

If you aren't using the Payroll extension, you can use address validation through Loqate.

For further info, see Oracle Address Verification Cloud on the Help Center.

How you validate address changes

An employee must have a valid address in order for them to receive their tax card and to ensure the accuracy of their tax calculations. If you have done any of the following, you must manually validate the address data prior to using any payroll features.

• Switched the product setting from Human Resources or None to Payroll

• Made changes to addresses while address validation wasn't turned on

• Never activated address validation

For further info, see Oracle Cloud Payroll: Types of License In Cloud Payroll (1611941.1) on My Oracle Support.

How you change address styles

The US product extension enforces its default address style, preventing you from making changes. However, when the address style isn't enforced, such as a customer-configured legislation, changing address styles can affect validation rules. This might lead to address data integrity and validation issues.

For example, if you initially implement Human Resources using the Postal Address style and then later change the extension to Payroll, you must also change the address style to Supplemental Taxation and Reporting Address. As a result, you must update your existing address data to resolve validation errors.

Note:

The Supplemental Taxation and Reporting Address style, once selected, impacts both the Person and HCM Locations address styles. Be sure to test any changes you make to address style or validation for a new country or territory before you implement them in a production environment.

You must test your changes if you provide data to a third party, such as a payroll or benefit provider, statutory recipients, or financial institutions. Changes to validation or address styles may result in missing data or unrecognized data.

Use the Address Formats task to review and configure how addresses appear.

For further info, see Configure Addresses for the US in the Help Center.

How you validate addresses

You must validate your address data prior to using any payroll features if you have:

• Switched the product extension from Human Resources or None to Payroll or Payroll Interface

• Made changes to addresses while address validation wasn't turned on

• Never activated address validation

For further info, see Oracle Cloud Payroll: Types of License in Global Payroll (1611941.1) on My Oracle Support.

For info on disabling address validation, see Disable Address Validation for the US in the Help Center.