Create Project Plan Types

Create project plan types to define default information used for creating a project plan and capturing progress.

While creating a project plan type, you can associate one or more sets, specify plan, task, currency, rate, and progress settings, and select budget generation options.

Associate one project plan type to a project template. Projects created using the template inherit setup and planning option values. You can revise setup or planning options at each level to match specific planning requirements. The following figure shows how you can edit the setup or planning options at the project template or project level.

The following sections describe how to create project plan types.

Enter Basic Information and Setup Options

To create a project plan type:

1. In the Setup and Maintenance work area, go to the Manage Project Plan Types task.

2. Use the Manage Project Plan Types page to create, review, edit, or delete existing project plan types.

3. Click the Create icon to open the Create Project Plan Type page.

   Use the Create Project Plan Type page to provide basic project plan type information and specify setup and planning options that determine how associated project plans and progress are created.

4. Enter a unique project plan type name and select a date from which the project plan type is available for use.

5. Optionally, provide a description and a date to which the project plan type is available for use.

6. Use the options in the Setup Options section to indicate whether:

   • Project managers can use Microsoft Project for scheduling.

   • Project managers can enter amounts in currencies other than the project currency.

   Note:

   When you select this option, you must provide currency conversion attributes in the Currency Settings tab.

Assign Sets and Specify Plan Settings

To assign sets and specify plan settings:

1. Navigate to the Set Assignments tab.

   Use the Set Assignments tab to associate sets with project plan types so that project managers can use them to create project plans for projects or project templates. For more information, see the Create Financial Plan Types section of this document.

2. Navigate to the Plan Settings tab.

   Use the Plan Settings tab to indicate whether you will track costs in the project plan and whether you will plan for the project duration or by periods.

3. The following table lists the decisions you need to take when assigning sets to your project.

   Option Name	Decision	Notes
   Enable costs for project plan	Will project managers plan for costs on the project?	Decide whether to enable project plan costs if project managers must plan for costs on tasks and task assignments and monitor actual costs through the project lifecycle. Note: If you don't enable planning for costs, then physical percent complete values are calculated based only on effort.
   Enable revenue for project plan	Will project managers plan for revenue on the project?	Decide whether the project plan will be used to plan and track revenue along with costs. Note that this check box is available for selection only if you've selected the Enable costs for project plan check box. Also, you can clear this check box only when the Associate project costs to summary task assignments check box isn't selected or a baseline for the financial project plan doesn't exist.
   Set unplanned assignments as planned assignments	Can a resource with actuals get added directly as a planned resource to the financial project plan?	When this option is selected, as project costs are incurred, the resource is added as a planned resource to the financial project plan instead of being marked as unplanned. When assigning a resource as a planned resource, the application: Defaults the dates from the task dates. You can edit these dates unless the Use task planned dates as task assignment dates check box is selected at project plan type level. Defaults the currency to the actual currency if the project plan type allows planning in multiple currencies, else it always assigns in the project currency. Periodic spread for planned resource happens from the planned start date of the task or the actual period.
   Associate project costs to summary task assignments (if you're planning to capture and track only costs) Associate project costs or revenue to summary tasks (if you're planning to capture and track both cost and revenue)	Do you want to associate cost or revenue to planned resource assignments in the task hierarchy?	Decide whether to associate the incurred costs or revenue for resources on the task hierarchy at the level planned. Note: This check box isn't available for selection if the Set unplanned assignments as planned assignments or Use third-party software for scheduling check box is selected.
   Calendar Type	Will project managers plan by period or for duration of plan lines?	Decide whether project managers will plan for the task assignment duration or if they can plan for specific periods in the accounting calendar or project accounting calendar.
   Rate Derivation Date Type	How will cost rates be determined?	If project managers won't plan based on a calendar, then determine whether cost rates are derived based on the start or end date of plan lines, system date, a fixed date, or on effective resource rate dates. If project managers plan based on the accounting calendar or project accounting calendar, then determine whether cost rates are derived based on the start date of plan lines or on effective resource rate dates.
   Fixed Date	How will cost rates be determined?	If the rate derivation date type is Fixed Date, then select the date from which rates will be used for calculating costs.
   Period Profile	How will period amounts be displayed?	If project managers will enter planning amounts by period, then select how periods will be grouped for display when project managers view amounts for task assignments.
   Current Planning Period	Which period grouping in the period profile should be designated as the current period?	Decide the period grouping with the current period. Periods before and after the current period are grouped using the period groupings. Amounts for periods outside the range specified by the period profile are summed and displayed as total amounts for a preceding period or succeeding period.
   Maintain manual spread on date changes	Do you want to retain manual periodic spread on date changes?	Decide whether to retain manual periodic spread even if the duration changes due to a scope change. The period-level adjustments previously made to the forecast or budget line aren't lost when you modify the line dates in the user interface. Note: The Maintain manual spread on date changes option doesn't apply to non-periodic calendar versions.
   Revenue Calculation Method	Which revenue calculation method should be used?	Decide whether the project plan revenue is calculated based on quantity and rates, event amounts, or the amounts you entered manually. This drop-down is available for selection only if you've selected the Enable revenue for project plan check box. You can select any one of the following methods: Manual entry - Revenue amounts aren't generated. Project managers can enter amounts manually. Manually entered revenue amounts are retained even if any changes are made to quantity, raw cost, or burdened cost of an individual plan line; at the periodic level or version level. Also, when you refresh rates, the revenue isn't recalculated based on the rate derivation logic to fetch rates from the rate schedules defined in plan settings. Planning rate based - Revenue amounts are generated based on the planning rates you specify in the Rate Settings tab of the project plan type. Contract revenue classification method - Revenue is generated line by line, using the revenue method classification on the revenue plan that’s associated with the contract line. The contract line revenue method classifications determine if revenue rates, bill rates, or contract line funding amounts are used to derive revenue. If you're using the Contract revenue classification method for determining revenue amounts for financial project plans, then the expected revenue for the project is reflected based on the parameters known at that time. For projects or tasks that are associated to contract lines with Amount Based revenue plans, the best estimate is the funding amount that's assigned to that project or task on the contract line. For projects or tasks that are associated to contract lines with Rate Based revenue plans, for example, As Incurred, the best estimate is based on the planned resources and the rates that they will eventually use when billing and recognizing revenue. For financial resources, the rate is determined using the Resource Class Bill Rate schedule that’s assigned to the financial plan. If the assigned Resource Class Cost and Bill Rate schedules are the same, then the planned cost and revenue are also the same.

Specify Task Settings

Use the Task Settings tab to specify task and task assignment date settings.

1. Navigate to the Task Settings tab.

2. The following table lists the ways in which you can enter and calculate the planned dates for tasks and task assignments.

   Option Name	Decision
   Use task planned dates as task assignment dates	Must task assignment dates match corresponding task planned dates? If yes, then project managers can't edit task assignment dates.
   Automatically roll up task planned dates	Must planned dates for lowest-level tasks roll up to summary tasks? If yes, then project managers can't edit summary task dates.

   Caution:

   The Use task planned dates as task assignment dates check box and the Automatically roll up task planned dates check box are disabled if you enable use of Microsoft Project as the scheduling application.

3. The following table lists the options that you can use to enter transaction dates.

   Option Name	Decision
   Synchronize task transaction dates with planned dates	Decide whether transaction dates must match the planned dates for tasks, plus or minus the date adjustment buffer. If you don't select this check box, then transaction dates for summary tasks are blank by default. Transaction dates for subtasks are set to summary task transaction dates.
   Date Adjustment Buffer in Days	Optionally, specify a date adjustment buffer to determine the maximum lag (positive) or lead (negative) time between task planned dates and task transaction dates.

4. Click Save.

Specify Currency Settings

Use the Currency Settings tab to select transaction currencies in which to enter project plan amounts and the rates for converting those amounts to project currency or project ledger currency.

1. Navigate to the Currency Settings tab.
2. Select the following currency conversion attributes to define how the application must convert transaction currency amounts to project currency and project ledger currency. If the project plan type supports planning for cost and revenue, then you must provide currency conversion attributes separately for cost and revenue.
   • Rate Type as a source of conversion rates.
   • Date Type to determine whether conversion rates are derived based on the start or end date of plan lines, or a fixed date.
   • If you selected Fixed date as the Date Type, then enter the date from which conversion rates will be used in the Fixed Date field.
   Note:

   • When the Use same conversion attribute for all currency conversions check box is selected the same currency conversion attributes are used for all currencies. If you clear this check box, then you must repeat this step for each transaction currency that project managers can use.
   • If the Enable planning in multiple transaction currencies check box is selected and you clear the Use same conversion attribute for all currency conversions check box, then you must select the Rate Type, Date Type, and Fixed Date for the project currency and project ledger currency.
3. Click Save and Close.

Specify Rate Settings

Use the Rate Settings tab to specify the actual or planning rates used to calculate cost and revenue amounts on the project plan.

Note: If the project plan supports planning for cost and revenue, you specify rate settings separately for cost and revenue.

1. Navigate to the Rate Settings tab.
2. Click Add Row in the Rate Schedules section to specify rate settings for a business unit. You must specify rate settings separately for each business unit.
3. Determine if project managers will use the same rate schedules defined for the project to calculate actual costs, or use separate rate schedules for planning purposes.
4. To use actual rates, deselect the Use planning rates check box. In the Details section, optionally select rate schedules for Resource Class Raw Cost Rate and Resource Class Bill Rate.

   If the application is unable to determine cost or bill rates for a planning resource, then it uses the resource class rates schedules you specify here.

5. To use planning rates, select the Use planning rates check box. In the Details section, select separate rates for Person, Job, Project Role, Nonlabor Resource, and Resource Class, as required. You can also select a burden schedule to use for calculating burdened costs for all planning resources (including those that aren't rate-based).
6. Repeat the process for each business unit for which you want to select rates.
7. Click Save.

Specify Progress Settings

Use the Progress Settings tab to define how progress values are calculated and roll up the task hierarchy. These options indicate default values that you can modify at the project level.

1. Navigate to the Progress Settings tab.

2. The following table lists the decisions you need to take on how the application should calculate physical percent complete values and rolls up task hierarchy.

   Option Name	Decision	Notes
   Physical Percent Complete Calculation Method	How is physical percent complete calculated for lowest-level tasks?	Decide whether project managers must enter physical percent complete or if the application calculates the value based on either cost or effort. Calculation is based on the following formula, where amount can be cost or effort, as appropriate: Actual Amount / Estimate at Completion (EAC) Amount * 100
   Primary Physical Percent Complete Method	How does physical percent complete roll up the task hierarchy?	Decide whether the rolled-up physical percent complete for summary tasks is based on cost or effort. Calculation is based on the following formula, where amount can be cost or effort, as appropriate: Sum of Earned Value Amount from Subtasks / Sum of Baseline Project Plan Amount * 100 Note: The rolled up physical percent complete value is used in project forecasting, reporting, and revenue generation.

3. Decide how ETC amounts are calculated as listed in the following table. The following table lists the ways in which you can calculate ETC amounts.

   Option Name	Decision	Notes
   ETC Method	How are ETC amounts calculated?	Use one of the following methods to calculation ETC values: Remaining plan: For all progress calculations (initial and subsequent) ETC cost is calculated as: Current Planned Cost - Actual Cost Manual entry: For first progress as-of date, ETC cost is calculated as: Current Planned Cost - Actual Cost For all subsequent progress as-of dates, ETC cost equals ETC cost from the previous published progress.
   Allow negative ETC calculation	Can ETC values be negative or should they be set to zero?	If you're using the Remaining plan ETC method and actual amounts are greater than the plan, then you can select to display negative ETC amounts that result.

4. The following table lists the ways in which you can update the project plan information and generate a forecast version when publishing progress.

   Option Name	Decision
   Update planned quantity with EAC quantity	Decide whether planned quantity in the project plan is updated with EAC quantity from progress.
   Automatically generate forecast version	Decide whether a forecast version is created when the project manager publishes progress.
   Financial Plan Type	Select the financial plan type for use in forecast creation.

5. Click Save.

Select Budget Generation Options

Use the Budget Generation Options tab to decide whether a budget version is generated when you set a baseline for your project plan and to specify how the budget version is generated. These options indicate default values that you can modify at the project level.

1. Navigate to the Budget Generation Options tab.

2. The following table lists the decisions you need to take when choosing to generate a budget version while setting a baseline for a project plan.

   Option Name	Decision
   Generate budget version	Decide whether a budget version is created when the project managers sets a baseline for the project plan.
   Financial Plan Type	Select the financial plan type for use in budget creation.
   Automatically designate budget version as baseline	Decide whether the budget version must be set as the current baseline version. Note: If an existing current baseline budget version exists, then the existing version becomes a standard baseline version and the newly created baseline version becomes the current baseline version.

3. Click Save.

Provide Additional Information

Capture information specific to your organization using the descriptive flexfield PJO_PLANNING_OPTIONS_DFF.