Cancel a Partner Contribution Through Scheduled Processes

Perform the following steps to cancel a partner contribution that was invoiced using the partner contribution processes:

• In the partner contribution, enter cancellation details to be used in the credit memo.

• Run processes to:

  • Prepare the creation of the credit memo for the partner contribution invoice.

  • Create the credit memo.

  • Update the partner contribution with the credit memo number.

Enter Cancellation Details

1. In the Partner Contributions work area, click the stakeholder with the partner contribution that you want to cancel.

2. Click the Actions menu and select Cancel Contribution.

   Or click Manage in Excel and use the spreadsheet to cancel multiple partner contributions.

3. On Cancel Partner Contribution, complete the following fields:

   • Transaction Date. Enter a date that you want to use as the transaction date for the credit memo. By default, the current date is used.
   • Transaction Reason. Enter a reason for canceling the partner contribution.
   • Cancel Date. Enter the date that you want to use as the cancellation date. By default, the current date is used.

4. Click Submit.

On clicking Submit, the partner contribution status changes to Ready to Cancel and a record for the cancel transaction reference appears in the Transactions tab. In this stage, the Transaction Number field is blank and the transaction status is in Ready to Cancel.

The subsequent section describes how to run a process to send the cancellation details as well as the partner contribution invoice information to Receivables in preparation for the creation of the credit memo.

Prepare Partner Contribution Invoices for the Creation of Credit Memos

Run this process to prepare the partner contribution invoice for the creation of credit memo: Process Joint Venture Partner Contributions – Process Partner Contribution Transactions. The process includes only those partner contributions that are in Ready to Cancel status.

Important: Before you run this process, an application implementation consultant must set up the AR_USE_INV_ACCT_FOR_CM_FLAG profile option with at least one profile value. See Determine Whether You Need to Derive Accounts for Credit Memos for more information.

1. From the Home page, select Joint Venture Management, and then select Process Joint Venture Partner Contributions from the Quick Actions list.

2. For the Processing Mode, select Process Partner Contribution Transactions.

3. For the Process Type, select Cancel. You can select “All” to process all partner contributions that are eligible to be closed, canceled, and transferred.

4. Use the following fields to determine the partner contribution invoices to process, or leave them blank if you want to process for all your joint ventures:

   • Business Unit. Select a business unit to process partner contribution invoices for all the joint ventures associated with the business unit.

   • Legal Entity. Use this field to process partner contribution invoices for joint ventures that are associated with a particular legal entity.

     Caution: The drop-down list includes all legal entities that are associated with joint ventures; this can include legal entities that you don't have access to. If you select a legal entity that you don’t have access to, no records will be processed.

   • Joint Venture. Use this field to select partner contribution invoices for a particular joint venture. If you selected a legal entity, the drop-down list includes only the joint ventures associated with the legal entity.

     Only joint ventures in Active status will be processed.

5. Select a stakeholder or leave this field blank to run the process over all stakeholders.

6. Specify default values for the following dates:

   • Contribution Start Date. Enter a date to run this process over all the partner contributions that have this contribution start date. If you leave this field blank, the current date is used.

   • Accounting Date. Enter a date to use as the general ledger date in Oracle Receivables when joint venture credit memos are created for the selected partner contribution invoices. If you leave this field blank, the process assigns the last day of the current open period.

7. Click Submit.

   After the process completes, you can review the processing details in a report. To access the report, click the Process Details tab, select the “…more” link next to Attachment, and then click the .txt file.

The status of the partner contributions that are included for cancellation changes to “Credit Memo in Progress.” The subsequent section describes how to create credit memos for partner contributions that are in this status.

Create the Credit Memo

An accounts receivable manager must run the Import AutoInvoice process to create the credit memo.

Important: Before you run this process, an application implementation consultant must configure the transaction source for joint venture invoice to populate the joint venture name in the credit memo header. See Set Up the Oracle Joint Venture Transactions Source to Populate the Joint Venture Name in Credit Memos.

1. From the Navigator, select Tools, Scheduled Processes.

2. Click Schedule New Process.

3. On the Schedule New Process dialog box, select Job as the Type.

4. In the Name field, enter Import AutoInvoice, press Enter, and then click OK.

5. In the Basic Options section, complete the following required fields:

   • Business Unit. Select your joint venture business unit from the drop-down list. The process will create credit memos for the partner contribution invoices associated with this business unit.

   • Transaction Source. Search for and select "Oracle Joint Ventures" from the drop-down list. This is the provided transaction source for joint venture receivables invoice and credit memo. The process will select only those invoices that are associated with this transaction source.

   • Default Date. This is the accounting date to apply to credit memos. You can’t run this process without entering a date in this field. However, this date will be ignored for joint venture credit memos and the accounting date that was entered in the process to prepare partner contribution invoices for the creation of credit memos will be used instead. If you didn’t specify an accounting date in that process, the last day of the current open period will be used.

6. Specify values in the other fields as needed to filter partner contributions that you want to process.

7. Click Submit.

The partner contribution remains in the “Credit Memo in Progress” status even after you complete this process and the credit memo is created. Only when you run the process described in the subsequent section, the credit memo information from Receivables gets updated in the partner contribution and the partner contribution status changes to “Canceled.”

Update the Credit Memo Information in the Partner Contribution

Run this process to update the credit memo number in the partner contribution: Process Joint Venture Partner Contributions – Update Receivables Credit Memo Information in Contributions.

Important: You must post the credit memo to the General Ledger before you perform this task.

1. From the Home page, select Joint Venture Management, and then select Process Joint Venture Partner Contributions from the Quick Actions list.

2. For the Processing Mode, select Update Receivables Credit Memo Information in Contributions.

3. Complete the following option as needed:

   • Process Contributions in Error. Select Yes if you want to process all partner contribution invoices, including those that have the status “Error.” This option enables you to update the credit memo details for partner contribution invoices that initially ran into errors but were resolved and credit memos were created.

4. Click Submit.

   After the process completes, you can review the processing details in a report. To access the report, click the Process Details tab, select the “…more” link next to Attachment, and then click the .txt file.