Creating a Cash Call Definition Record

To create a cash call definition record:

1. From the Joint Venture Management module (G09J), select Periodic Processing, Manage Cash Calls, and then select Cash Call Definition.

2. On the Work with Cash Call Definition form, click Add.

3. On the Add Cash Call Definition form, enter values in these fields:

   • Joint Venture Name

   • Outside Partner or Insider Business Unit

     This is the partner to whom the cash call will be issued.

4. Optionally, enter values in the following fields:

   • Effective Date

     This is the date the system will use to select the expense distribution details to be drawn from the cash call based on the service/tax date of the expense transactions. Effective Date is required to set the cash call to the status Available to Invoice.

   • Joint Venture Parent BU

     This is the joint venture parent business unit that this call cash will be used for. The joint venture parent business unit that you enter must be associated to the joint venture. If you have not entered a value in the Joint Venture Name field, the system populates the joint venture that is associated with this parent business unit.

   • Business Unit

     This is the business unit that this call cash will be used for. The business unit that you enter must be associated to the joint venture. If you have not entered a value in the Joint Venture Name field, the system populates the joint venture that is associated with this business unit.

   • Account Group Name

     This is the account group that includes the accounts associated with the type of expenses that can be drawn from the cash call.

   • Description

     This is the alphanumeric value that describes the cash call definition.

   • Currency Code

     This is the code of the currency in which the cash will be issued to the partner.

   • Foreign

     The system selects this check box automatically when you enter a currency code that is different from the base currency code. Deselect this option if you want to enter the amount in the domestic currency for a foreign cash call definition.

   • Amount

     This is the cash call amount that will be issued to the partner. The amount is in the currency of the managing company for the joint venture. An amount is required to set the cash call to the status Available to Invoice.

   • Foreign Amount

     This is the cash call amount in the selected foreign currency.

   • Base Currency

     This is the domestic currency of the managing company of the joint venture.

   • Open Amount

     This is the current open balance of the cash call in the joint venture's managing company currency.

   • Exchange Rate

     This is the exchange rate to be used for the selected foreign currency to calculate the domestic currency amount. The system picks the exchange rate based on the effective date of the cash call from the currency exchange rate table and also supports spot exchange rates. You can override this value.

   • Status

     The status of the cash call is In Progress when you add a new cash call. You can change this status to Available to Invoice after you complete defining the cash call and are ready to create the invoice. Also, you can change this status to On Hold if you want to hold off performing any activities for the cash call.

5. To make the cash call exclusive to the partner, joint venture parent business unit, business unit, and accounts that you have entered, select the Exclusive check box. This check box is enabled only when the cash call is defined by Joint Venture Parent BU or Business Unit.

   The system displays a confirmation window stating that the cash call will be exclusively used for the joint venture parent business unit, business unit, and account group within the joint venture and other cash calls in the joint venture hierarchy will not be used.

6. To save this cash call definition record and to add another record, click Save and Add New. The system saves the record and retains the values of the previous record in the fields of the Add Cash Call Definition form based on your processing options setup.

   To save the cash call definition record and to continue entering values to the rest of the fields, click Save and Continue. The system saves the record without closing the form, and you can complete the fields.

   To save the cash call definition record and to close the form, click Save and Close.

   Note: When you save a cash call definition record, the system generates a cash call ID to uniquely identify the cash call, and also populates the amount that you have entered as the open amount available to draw.