Prerequisites
Before you complete the tasks in this section:
Set up the processing options for the Assign, Draw, and Create JEs for Cash Calls program (R09J620).
On the Select tab, enter values for the following processing options:
Date for Data Selection (Release 9.2 Update): Use this processing option to specify which date (Service/Tax Date or G/L Date) to use when selecting transactions and cash calls to be processed for joint ventures. The system uses this processing option to determine which date to use in conjunction with the Date Value processing option. If this processing option is left blank, the Service/Tax Date is used.
Data Value (Release 9.2 Update): Specify the date that the system uses to select transactions and cash calls to be processed for joint ventures. The system selects distributed transactions with a date (Service/Tax Date or G/L date) prior to or same as the specified date and cash calls with an effective date prior to or same as the specified date. This processing option is used in conjunction with the Date for Data Selection processing option.
If you leave this processing option blank, the system date is used.
On the Process tab, enter values for the following processing options:
Process Cash Calls for Distribution Details: Use this processing option to define how the distribution details will be processed.
Enter 1 to create journal entries for distribution details and reversals that have a cash call assigned and are at the status Available to Process.
Note: You create journal entries for reversal transactions to reverse the amount that is drawn from the cash calls.See Voiding and Deleting Joint Venture Distribution Documents (Release 9.2 Update).
If you leave this processing option blank, the system will assign, draw, and create journal entries for cash calls.
Allow Cash Call Open Amount to Exceed Original Amount: Specify whether to allow the cash call open amount to be greater than the original amount.
Enter 1 to allow distribution detail transactions for adjustments to exceed the original cash call amount. The system issues a warning to the work center that the cash call open amount has exceeded the original amount.
If you leave this processing option blank, the system will not allow the cash call open amount to exceed the original amount. The system issues an error to the work center in this case.
G/L Date: Specify the general ledger date that the system assigns to the journal entry during journal entry creation. If you do not enter a date, the system date is used.
Document Type: Specify the document type that the system assigns to the journal entry during journal entry creation. If you leave this processing option blank, JE is used.
Batch Approval: Specify whether to set the batch as approved or apply the status that is specified in the general accounting constants. If you leave this processing option blank, the system applies the status that is specified in the general accounting constants.
Cutback Account by Subledger: Specify whether to use subledgers when creating entries to the cutback account.
If you enter 1, the system uses the address book number for an outside partner as the subledger with a subledger type of A (address book), and uses the business unit of the inside partner as the subledger with a subledger type of C (business unit).
If you enter 2, the system uses the address book number of the outside partner or the address book number of the insider business unit as the subledger with a subledger type of A (address book).
If you leave this processing option blank, subledgers will not be used in the entries to the cutback account.
On the Versions tab, specify the versions that you want to use for these programs: Journal Entry MBF (P0900049) and General Ledger Post (R09801). If you do not specify a version for the P0900049 and R09801 programs, the system uses ZJDE0001 as the default version.
When you specify a version of the R09801 program in the processing option, the system automatically runs the R09801 program after creating the journal entry batch and posts the batch. The system submits the R09801 program for each batch that is created. A batch is created for each managing company that is included in the selected cash call records.
Set up data selection for the R09J620 program to include the joint ventures for which you want to process the distribution detail transactions to draw on the cash calls.
Enter a value to the G/L Offset Code field and select the Cash Call by Subledger check box in the P09J30 program as required.