Understanding the Electronic Invoice Processing for Poland

According to recent regulatory changes, the Ministry of Finance of Poland has introduced KSeF (Krajowy System e-Faktur), a national electronic invoice system for business-to-business (B2B) invoices to prevent tax fraud and to improve the Value-added-tax (VAT) collection. The vendor needs to send the B2B invoices electronically to the KSeF system. After the invoice is validated, the tax authorities assign a unique number (KSeF number) and timestamp to the document. The KSeF number and timestamp are sent to the vendor as part of the invoice validation message and the invoice is considered to have been issued. The recipient must review and download it from the KSeF platform.

JD Edwards supports a global EU Electronic Invoice solution as per the UBL 2.1 standard. You can utilize this solution in conjunction with the services provided by the third-party service providers to create and send a compliant XML e-invoicing file to the KSeF portal.

The system stores the KSeF ID and timestamp for the submitted invoices in the Legal Document Header Tagfile - EU - 74 table (F740006T). You can use the EU XML Response Processing program (R740002) to automatically process the XML transmission response file shared by the tax authorities of Poland, and update the invoice details in the F740006T table.

You can use the Work With EU Electronic Invoice program (P740006) to view the invoice data and invoice status, edit the invoice status, and also to cancel the invoice.

See Working With EU Electronic Invoice Data Extraction and Response