Generating a Hearing Notifications List
After you schedule a hearing for a planning application, you can generate a hearing notifications list. This list consists of separate .csv files for parcels, owners and addresses. The list includes parcels that are at least partially within a specified distance from the one or more parcels that you select. The selected parcel is normally the parcel in the planning application, but you can override this and make your own selection.
You generate hearing notifications on the Public Notification page. The following steps provide hearing-specific navigation instructions followed by the standard steps for generating recipient lists for public notifications.
To generate a hearing notification list:
Select the Planning Applications tile on the Agency Springboard.
From the list of planning applications on the Transactions page, click a planning application to access the Planning Application page.
Click Planning Application in the left panel of the Planning Application page.
Click the Hearing link under Planning Application to view the list of hearings.
Confirm that the Schedule Status for the hearing is Final.
If the status is Tentative, you can finalize the status by selecting the Actions button for the row and choosing Finalize from the menu that appears.
Select the Actions button for the row and select Generate Notifications List from the menu that appears.
The Generate Notifications List window appears and displays the Public Notification page. This page shows a map on which the parcel or parcels from the planning application are selected. Selected parcels appear as solid blue shapes.
The selected parcels are the center of the notification area. The notification area consists of all parcels that are at least partially within a specified distance of the selected parcel or parcels.
If the default parcel selection is not correct, modify the selection.
The selection tools are the same ones that you use on the Main Map. For detailed information on selecting parcels, see Using the Main Map and Explore Your City Map
In brief, the two selection methods are:
Use the search field to search by street address or parcel number, then click the desired location in the type-ahead list or the search results.
Click the Show Selection Tools icon on the main
map toolbar, then use selection tools such as Draw Point, Draw Polyline, or Draw a
Polygon to select the parcels that you draw on.
Define the notification area by entering a distance from the selected parcels.
Enter a number, and select Feet, Miles, Meters, or Kilometers to enter a distance.
The fields for entering the distance appear below the search field as long as at least one parcel is selected.
Click Apply.
The notification area appears on the map. Visually, it appears as a bold green outline that follows the contours of the selected parcel at the specified distance. If you selected multiple parcels, there can be multiple notification areas.
If you click either the Deselect All tool or the Clear link on the Search overlay, the notification area is cleared and all parcels are deselected.
If you use the other selection tools to add or remove parcels from your selection, the notification area does not change until you click Apply again.
If you are satisfied with the notification area, click the Download button that becomes visible after you apply a selection.
Three files are downloaded: Address.csv, Owner.csv, and Parcel.csv.
Files are saved to default folder defined in your browser settings. Your browser must be able to download multiple files.
Save the .csv files so your agency can use them to generate notifications.
The notification process is not part of the Oracle system.