1. Implementing Permitting and Licensing
  2. Updating Application Expiration Status

Updating Application Expiration Status

You update the application expiration status using a process that runs against predefined rules.

You run the process that updates expiration statuses on the Process Expiration Rules page, which you access by selecting Common > Process Expiration Rules. Oracle recommends that you schedule expiration rules processing to run daily.

Note: After setting up expiration rules, you must periodically run batch expiration rule processing to update the About to Expire and Expired statuses. The system updates the statuses and sends out communications according to the setup.

Here’s an example of how the processing works: An agency created a rule for solar permits that indicates application expires in 30 days. The period of time when a notification appears for applications about to expire is 5 days. During processing, the system updates the status to Expired when the application expires. That is, when the permit is not issued within 25 days, the application is about to expire, and at 30 days, the application expires. If the rule includes a grace period, such as 3 days, the system status changes to Expired after 30 days, but resets if there is activity within the 3-day grace period. Processing triggers alerts and notifications when the application is about to expire and upon expiration.

When an application or permit expires, processing changes the system status to Expired and cancels all associated open tasks.

Entering Parameters to Process Expiration Rules

  1. Access the Parameters tab on the Process Expiration Rules page.

  2. Select the Classification for which you are updating expiration dates: Planning and Zoning or Permits.

Scheduling the Process

  1. Access the Schedule tab.

  2. To immediately add the process to the queue, select the As soon as possible option.

  3. To create a schedule for the process, select the Using a schedule option, and enter values using the following fields:

    Page Element

    Description

    Frequency

    Select how frequently you want to run the process. Values are:

    • Once: Select to run the process one time only.

    • Hourly or minute: Select to run the process at regular time intervals.

    • Daily: Select to run the process at regular intervals in days.

      Note: Daily is the recommended option for running the expiration status update process.

    • Weekly: Select to run the process at regular intervals in weeks.

    • Monthly: Select to run the process on specific days of the month.

    • Yearly: Select to run the process during specific months.

    Start Date

    Enter the date on which you want to begin your scheduled processing.

    End Date

    Enter the date on which you want to end your scheduling processing.

    Hours and Minutes

    Enter the time interval between scheduled processes. For example, if you enter 2 in the Hours field and 30 in the Minutes field, the process will run every 2 hours and 30 minutes beginning on the specified start date.

    Note: These fields are available only if you select a process frequency of Hours or Minutes.

    Days

    Enter the number of days between scheduled processes. For example, if you enter 3, the process will run every 3 days beginning on the specified start date.

    Note: This field is available only if you select a process frequency of Daily.

    Weeks

    Enter the number of weeks between scheduled processes. For example, if you enter 6, the process will run every 6 weeks beginning on the specified start date.

    Note: This field is available only if you select a process frequency of Weekly.

    Repeat – By day

    Select this option to run the process on specific days of the month irrespective of the date. For example, if you select the Secondand Wednesday options, the process will run on the second Wednesday of every month.

    You can select more than one week of the month and day of the week option. For example, you could schedule the process to run on the first and third Monday of every month.

    Note: This option and its associated fields are available only if you select a process frequency of Monthly or Yearly.

    Repeat – By date

    Select this option to run the process on specific dates of the month. You can select more than one date.

    Note: This option and its associated fields are available only if you select a process frequency of Monthly or Yearly.

    Month

    Select the months in which you want your process to run.

    Note: This option and its associated fields are available only if you select a process frequency of Yearly.

Setting Up Process Notifications

You can set up the process to send notifications to you and others when it runs.

  1. Turn on the Notify Me When This Process Ends switch to send yourself a notification when the process finishes.

  2. Access Notification tab.

  3. Click Add.

  4. On the Create Notification page, enter the email address of the person you want to receive notifications.

    By default, the recipient will receive a notification when the process ends with the following conditions:

    • On success

    • On error

    • On warning

    You can remove any of these process notification conditions.

  5. Click OK to save the notification recipient.

  6. (Optional) To delete a notification recipient, select the recipient in the Notification tab and click Delete.

Submitting the Process

Once you’ve entered your process parameters, scheduling information, and notification recipients, you’re ready to submit the process. Enter any additional information in the Submission Notes field and click Submit. Click Process Monitor to check the status of your process.