How You Define Procurement Document Numbering

Organizations need the ability to define procurement document numbers based on document type. The sequence may differ by legal entity or business unit. Here are some considerations when defining a document numbering sequence.

If a document number sequence isn't defined in advance, the application creates it when the first transaction is created for that document type and legal entity or business unit combination. The application starts the document number with 1.

In the Setup and Maintenance work area, in the Procurement offering, use the Manage Procurement Document Numbering task in the Procurement Foundation functional are to define procurement document numbering.

Determinant Type

Document numbers are typically based on the sold-to legal entity, the procurement business unit, or the requisition business unit. On the Manage Procurement Document Numbering page this is the Determinant Type.

The determinant type is fixed for a given document type. This table lists procurement document types and their respective determinant types.

Document Type	Determinant Type
Purchase Order	Sold-to Legal Entity
Purchase Agreement	Procurement BU
Requisition	Requisitioning BU
Negotiation	Procurement BU
Assessment	Procurement BU
Initiative	Procurement BU
Qualification	Procurement BU

Determinant Value

You can define a unique document number sequence for a combination of document type, determinant type and the determinant value, where determinant value represents a specific legal entity or business unit.